Purchasing Assistant III

This is a fully remote position, open to applicants in Connecticut.

📋 Description

• Evaluate, prioritize, and process purchase requests based on cost, timing, and competitive bidding.

• Execute vendor orders, which may include controlled substances, prescription medications, and radioactive materials.

• Verify prices, availability, and delivery in accordance with procurement policies and relevant guidelines.

• Revise purchase orders and ensure accurate tracking of supplies, orders, receipts, sales, and vendors.

• Monitor orders to guarantee that materials and services arrive on the agreed dates.

• Collaborate with vendors and end users to address daily procurement challenges.

• Organize on-campus vendor exhibitions.

• Provide guidance and support to end users regarding procurement processes and necessary documentation.

• Assist with user training and troubleshooting.

• Explore new sources for supplies and services while securing advantageous terms.

• Schedule maintenance and services for equipment.

• Adjust grant encumbrances and carry them over to the next fiscal year.

• Manage the catalog library and maintain filing systems.

• Aid in the upkeep of the maintenance stock room and the operations of the receiving dock.

• Undertake special projects and contribute to training colleagues.

⛳️ Requirements

• High school diploma or GED; a combination of education and experience may be taken into account.

• More than 5 years of experience in a similar role.

• Ability to derive solutions from a broad range of experiences, adjust methods to address complex issues, and resolve them promptly.

• Proven ability to mentor and train others.

• Skilled in negotiating optimal prices and services while adhering to Laboratory procurement policies and procedures.

• Established ability to organize time effectively, work under pressure, meet deadlines, and prioritize tasks.

• Demonstrated capacity to manage special projects and see them through to completion.

• Competence in conducting basic information research, gathering and compiling data, and preparing reports.

• Exceptional organizational skills, keen attention to detail, and precise data entry capabilities.

• Strong interpersonal skills for engaging with both internal customers and external suppliers.

• Ability to communicate effectively, both verbally and in writing.

• Proficient in using computer hardware and business software applications.

• A team player who exhibits positive and professional behavior, possesses the judgment to recognize the limits of responsibility, and can appropriately direct issues.

• Capability to lift at least 50 pounds when assisting in the maintenance stock room or receiving dock.

🏝️ Benefits

• Comprehensive health insurance options.

• Retirement savings plan with employer contributions.

• Generous paid time off and holiday schedule.

• Professional development opportunities.

• Supportive work environment that encourages collaboration.