Purchasing Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee weekly purchase order reports and monitor the status of incoming materials.

• Generate and submit purchase orders to both domestic and international suppliers for specialized items.

• Acquire weekly updates from suppliers regarding outstanding POs to ensure accurate shipping and arrival dates are recorded in the system.

• Accelerate or delay deliveries as necessary to meet operational demands.

• Work in conjunction with receiving and accounting teams to guarantee timely and precise PO billing.

• Report quality issues to the manager and facilitate corrective actions.

• Discover avenues for process enhancements and assist in their implementation.

• Carry out order entry tasks.

• Execute quality control by documenting each custom order with photographs from overseas suppliers.

• Undertake additional responsibilities and special projects as assigned.

⛳️ Requirements

• A college degree in Marketing, Communications, Business Administration, or any related discipline.

• 1-3 years of experience in Purchasing, Procurement, Order Management, Supply Chain, Logistics, General Operations, Administrative Support, or similar fields.

• Excellent verbal, written, and English communication abilities.

• Availability to work overnight/graveyard shifts in Philippine time or during US operating hours.

• Proficiency in Microsoft Office applications, especially Excel, Word, and Outlook.

• Strong skills in Excel or Google Sheets for maintaining purchase order reports, tracking orders, and overseeing shipping and arrival dates.

• Preferably experienced with purchasing, order management, ERP, or inventory management systems.

• Familiarity with the creation, processing, tracking, and follow-up of purchase orders.

• Understanding of coordination with domestic and international suppliers.

• Knowledge of quality control processes for custom orders is preferred.

• Strong organizational and coordination skills.

• Attention to detail and accuracy in all tasks.

• Excellent communication and supplier coordination abilities.

• Capability to monitor and follow up on multiple purchase orders effectively.

• Ability to coordinate efficiently with internal teams and suppliers.

🏝️ Benefits

• Industry-leading salary packages.

• Permanent work-from-home arrangement.

• Company equipment provided.

• Government Mandated Benefits Employer Share.

• Internet stipends upon regularization.

• HMO Coverage upon regularization (with an option to enroll as early as Day 1).

• PTO credits and service incentive leaves.

• Major spring and winter company live events.

• Monthly employee appreciation virtual events.

• Company-sponsored career skills training courses.

• A company culture dedicated to your personal and professional development.