Purchases Analyst, Junior

This is a fully remote position, open to applicants in Latin America.

📋 Description

• Oversee assigned purchase requests from sourcing through to final delivery and completion.

• Assess order requirements and ensure all necessary information is accurate and complete.

• Generate, issue, and manage purchase orders in accordance with company policies and approval protocols.

• Source laptops, monitors, peripherals, accessories, and other IT equipment across LATAM, the United States, and Canada.

• Solicit supplier quotations and explore alternative suppliers or product options.

• Analyze quotations based on specifications, pricing, taxes, shipping, currency, availability, delivery dates, warranty, returns, and supplier performance.

• Prepare comparisons of quotations and provide supplier recommendations.

• Choose suppliers and confirm pricing, stock availability, delivery schedules, payment terms, and quotation validity.

• Submit purchase orders and secure written confirmations from suppliers.

• Follow up with suppliers throughout the delivery process and validate confirmations, shipping dates, delivery dates, tracking, proof of delivery, serial numbers, and configuration evidence.

• Monitor delivery schedules and address issues such as shortages, backorders, shipment exceptions, delivery failures, and missing or damaged items.

• Maintain assigned orders within GroWrk Remote’s platform and update purchasing trackers, dashboards, and supplier follow-up records.

• Collaborate with Purchases, Procurement, Pricing, Finance, Inventory Management, Customer Success, Sales, and Logistics teams.

• Communicate with suppliers and internal stakeholders regarding quotations, order placements, delivery timelines, discrepancies, blockers, and escalations.

• Identify and resolve purchasing challenges while escalating risks that could impact SLA, customer experience, margins, revenue, or supplier relationships.

• Analyze purchasing data and assist in generating reports on order volume, SLA delivery, aging, supplier performance, pricing variances, cancellations, backorders, and regional activities.

• Suggest process enhancements and assist in audits and data-cleanup initiatives.

• Ensure adherence to company policies, approval thresholds, supplier agreements, and regional requirements.

• Maintain comprehensive purchasing documentation and ensure orders are not finalized without necessary delivery and documentation evidence.

• Safeguard confidential information regarding customers, employees, suppliers, pricing, and company data.

⛳️ Requirements

• A minimum of one year of experience in purchasing, procurement, supply chain operations, order management, or a comparable role.

• Bachelor’s degree in Business Administration, Supply Chain Management, International Business, Finance, Operations, or a relevant field.

• Equivalent relevant experience may also be accepted.

• Experience in requesting and evaluating supplier quotations.

• Basic knowledge of purchase orders, invoices, taxes, shipping costs, and supplier payment terms.

• Capability to compare pricing and assess the overall commercial impact of a purchase.

• Strong organizational abilities and capacity to manage multiple orders concurrently.

• Keen attention to detail and skill in identifying discrepancies in pricing, specifications, quantities, and documentation.

• Exceptional written and verbal communication skills.

• Professional communication skills with suppliers and internal stakeholders.

• Strong follow-up capabilities and a sense of responsibility.

• Ability to meet deadlines, prioritize tasks, and adapt to changing operational requirements.

• Intermediate proficiency with spreadsheets, including filters, formulas, lookups, and data validation.

• Experience utilizing purchasing platforms, ticketing systems, ERPs, or procurement tools such as SAP, Oracle, NetSuite, Plex, Arena, or similar systems.

• Proficient in professional English.

• Proficient in Spanish.

• Candidate location: Latin America.

• Availability to collaborate with suppliers and internal teams across PST, CST, and EST time zones is necessary.

• Preferred: Prior experience purchasing IT equipment.

• Preferred: Experience working with suppliers in LATAM, the United States, or Canada.

• Preferred: Experience managing orders in multiple currencies.

• Preferred: Familiarity with regional taxes, shipping procedures, warranties, and delivery requirements.

• Preferred: Background in technology, logistics, IT asset management, e-commerce, or remote-work services industry.

• Preferred: Experience overseeing purchase requests from quotation to final delivery.

• Preferred: Familiarity with manufacturers such as Apple, Lenovo, Dell, HP, Microsoft, and other IT hardware providers.

• Preferred: Experience collaborating with international or distributed teams.

🏝️ Benefits

• Opportunity for remote work.

• Occasional flexibility in schedule for urgent orders, supplier escalations, or regional operational needs.