Proposals and Contracts Specialist

This is a fully remote position, open to applicants in India, +2 more countries.

📋 Description

• Develop, negotiate, and finalize contracts following departmental SOPs, guidelines, and work instructions.

• Draft Parexel contract templates in collaboration with relevant departments.

• Oversee the entire RFP process from receipt to delivery.

• Evaluate RFP documentation along with study protocols or synopses.

• Assign and inform Subject Matter Experts and identify or address barriers and risks to completion.

• Prepare and adjust strategic proposals and budgets in response to RFPs and their revisions.

• Lead and facilitate client meetings to negotiate costs and terms, aiming for targeted client signature dates.

• Create contract strategies and plans for delivery and client signatures.

• Revise project and client budgets in collaboration with project and functional teams utilizing internal tools and reports.

• Ensure alignment of proposals, budgets, and contracts with RFPs, client specifications, communications, and internal assumptions.

• Acquire third-party quotes and outline client bid-grids.

• Deliver high-quality client outputs within strict deadlines, including formatted client grids that clarify cost adjustments.

• Identify contractual matters that necessitate input from finance, tax, or other stakeholders.

• Maintain precise documents, files, and data in systems used for metrics and KPIs, such as Salesforce.

• Participate in meetings, cultivate relationships with internal and external stakeholders, and manage workload and deadlines.

• Prepare comprehensive handoffs prior to taking time off.

⛳️ Requirements

• Bachelor's Degree in Life Science, Business, Languages, or a comparable combination of education and experience.

• A minimum of three years of prior experience in project support, finance, contracting, or proposals within a CRO or similar setting.

• Familiarity with proposal and contract management principles, contractual terms, pricing structures, and pricing tools and data systems (e.g., Salesforce).

• Advanced knowledge of relevant software, including Windows, Word, Excel, Outlook, and databases.

• Proficient in written and spoken English.

• Capability to work from home.

• Willingness to work irregular and/or extended hours as necessary to meet client proposal deadlines.

• Strong understanding of the operational aspects of clinical study conduct in various global regions.

• Exceptional analytical and organizational abilities.

• Consistent dedication to high-quality work and meticulous attention to detail.

• Strong problem-solving skills and effective decision-making capabilities.

• Sound judgment regarding when to seek support or escalate challenging situations.

• Excellent oral and written communication skills, along with highly developed interpersonal abilities.

• Confidence in interacting with all levels of staff and leading internal and client meetings.

• Ability to independently meet deadlines while managing diverse tasks.

• Willingness to thrive in a matrix environment and appreciate teamwork.

🏝️ Benefits

• Continuous learning opportunities.

• Career paths and chances to enhance skills across clinical research.

• Flexibility to work from home.