Proposal Specialist

This is a fully remote position, open to applicants in Florida, +6 more states.

📋 Description

• Review and assess RFP and RFQ opportunities in collaboration with regional leadership and subject matter experts.

• Organize and respond to RFP/RFQ opportunities to ensure timely and accurate submissions.

• Draft initial proposals and integrate edits and updates from subject matter experts.

• Guarantee that submissions are compliant, responsive, and customized to meet client needs.

• Uphold the security and integrity of proposal documentation.

• Identify and record new requirements in coordination with subject matter experts.

• Facilitate the internal review process and the production of final master proposals.

• Set and manage response timelines and deadlines.

• Develop and uphold proposal best practices.

• Manage RFP follow-up requests, update the proposal library, and complete ad hoc tasks.

• Support organizational quality initiatives and carry out other assigned responsibilities.

⛳️ Requirements

• A minimum of 5 years of professional experience, ideally in engineering, construction, architecture, or related professional services.

• At least four (4) years of relevant experience or a suitable combination of education and experience.

• At least one (1) year of project management experience is essential.

• A minimum of one (1) year of proofreading and editing experience is required.

• A bachelor's degree from an accredited college or university is preferred.

• Eight (8) to ten (10) years of related experience or a relevant combination of education and experience is preferred/advanced.

• Over five (5) years of proposal management experience is preferred.

• Experience in developing proposals in response to public-agency RFQs and RFPs is necessary.

• Excellent grammar and proofreading skills are required.

• Familiarity with relevant software is essential.

• Proficiency in PC use, including Microsoft Office products.

• Strong project management, time management, and organizational skills are required.

• Ability to work independently as well as collaboratively within a team in a fast-paced, high-pressure environment.

• Capability to meet deadlines consistently.

• Ability to cultivate and manage teaming relationships that support RFP requirements, including goals for minority and subcontracting participation.

• Competence to meet or exceed Performance Competencies.

🏝️ Benefits

• Medical insurance

• Dental insurance

• Vision insurance

• 401(k) with matching contributions

• Paid Time Off (PTO)

• Disability insurance

• Life insurance

• Employee assistance program

• Flexible spending or health savings account

• Additional voluntary benefits

• Fully remote work flexibility