Proposal Project Specialist

This is a fully remote position, open to applicants in Tennessee.

📋 Description

• Oversee the development of proposals for less complex, custom bids from the moment an RFP is received until submission.

• Manage designated proposal projects, including conducting analysis, research, and writing/editing responses to RFIs and RFPs.

• Negotiate RFP questionnaire specifications with relevant cross-functional subject matter experts.

• Create proposal documents and exhibits that align with sales strategies and highlight the strengths of company products and services.

• Ensure alignment of requirements with corporate positions and enhance compliance with those requirements.

• Coordinate communications across functions, manage timelines, follow up, and gather operational input to ensure accurate and timely proposal production.

• Generate proposal and sales documentation in accordance with corporate standards, guidelines, templates, and styles.

• Manage the production and shipping process to guarantee accurate and timely delivery.

• Address issues and conflicts, escalating them as necessary.

• Act as the Proposal Management Subject Matter Expert for matrix partners.

• Develop responses tailored to specific market and client industries as needed.

• Engage in continuous improvement initiatives, ad hoc projects, and process ownership.

• Offer training, coaching, and mentoring to new team members.

⛳️ Requirements

• A Bachelor’s degree in Business, Pre-Law, English, Journalism, Communication, or equivalent work experience is required.

• A Master’s degree is strongly preferred.

• Experience in project management is essential.

• Prior experience in proposals is required.

• Specialized knowledge of a primary business segment is necessary.

• Capability to manage multiple proposals simultaneously under tight deadlines.

• Ability to collaborate cross-functionally with subject matter experts and operational teams.

• Proficiency in analyzing, researching, writing, and editing RFI/RFP responses.

• Skill in negotiating RFP questionnaire specifications with cross-functional SMEs.

• Ability to create proposal documents and sales exhibits effectively.

• Adherence to corporate marketing standards, departmental guidelines, templates, and styles is required.

• Strong critical thinking abilities are essential.

• Capacity to resolve issues and conflicts with appropriate escalation is necessary.

• Ability to provide training, coaching, and mentoring is essential.

• Qualified candidates must meet the necessary work authorization and legal employment criteria.

🏝️ Benefits

• Option for remote work.

• Requirement for a home internet connection via cable broadband or fiber optic service provider, with a minimum of 10Mbps download and 5Mbps upload speeds.

• Support for reasonable accommodations during the online application process.

• Eligibility for a tobacco-free policy and smoking cessation program where applicable.

• Protections for equal employment opportunity.