Proposal Operations Specialist, Data Centers

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Deliver administrative assistance to Program Managers, Capture Managers, Client Account Managers, and practice leadership throughout the opportunity and proposal lifecycle.

• Manage new opportunity intake and ensure the accuracy of pursuit records.

• Facilitate proposal setup, organize documentation, maintain schedules and checklists, and monitor compliance.

• Gather inputs from program, capture, technical, finance, and other contributors.

• Monitor deadlines and pending actions, document decisions, and escalate schedule or process issues when necessary.

• Coordinate pursuit staffing plans and manage employee labor rates, pricing inputs, proposed team members, resumes, and qualifications.

• Preserve historical project fee, spend, staffing, duration, and related information for future proposal budgets.

• Keep track of communications, staffing requests, pricing inputs, commitments, and actions for domestic and international production and delivery teams.

• Maintain reports on active pursuits, deadlines, actions, staffing or pricing gaps, client and contractual matters, and leadership issues.

• Enhance proposal templates, trackers, checklists, reporting tools, and standard operating procedures.

• Identify and escalate missed deadlines, incomplete information, resource conflicts, process gaps, and other delivery risks.

• Collaborate with global data center teams on high-profile projects for international clients.

⛳️ Requirements

• BA/BS + 4 years of relevant experience or a demonstrated equivalency of experience and/or education.

• Experience in supporting proposals, pursuits, business development, project operations, or similar activities within a professional services environment.

• Capability to coordinate multiple concurrent activities, stakeholders, and deadlines effectively.

• Exceptional organizational skills with a keen attention to detail and follow-through.

• Strong written and verbal communication abilities.

• Proficient in Microsoft Excel, Word, PowerPoint, Teams, SharePoint, and associated business collaboration tools.

• Ability to organize and maintain complex project, staffing, financial, and client information.

• Effective communication skills with project teams, senior leadership, finance, technical professionals, and geographically dispersed teams.

• Bachelor’s degree in Business, Marketing, Communications, Architecture, Engineering, Construction Management, or a related discipline, or equivalent relevant experience (preferred).

• Preference for candidates local to AECOM’s Arlington, VA office.

• Direct experience in supporting data center projects is preferred.

• Experience in the architecture, engineering, construction, data center, mission-critical, or professional services industry is preferred.

• Experience supporting multidisciplinary proposals or complex project pursuits is preferred.

• Familiarity with professional services staffing plans, labor rates, fee development, and proposal budgets is preferred.

• Understanding of client contracts, Master Service Agreements, account information, or commercial documentation is preferred.

• Experience coordinating with international or remote production and delivery teams is preferred.

• Experience in developing or maintaining dashboards, automated trackers, Power BI reporting, or similar tools is preferred.

• Sponsorship for U.S. employment authorization is not available now or in the future.

🏝️ Benefits

• Medical, dental, vision, life, AD&D, and disability benefits.

• Paid time off.

• Leaves of absence.

• Voluntary benefits and perks.

• Flexible work options.

• Well-being resources.

• Employee assistance program.

• Business travel insurance.

• Service recognition awards.

• Retirement savings plan.

• Employee stock purchase plan.

• Remote work schedule.

• Award-winning training and development programs.

• Opportunities for career growth and mobility.

• Global project opportunities.

• In-person Day 1 onboarding at an AECOM office location.