Property Accounts Administrator

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee daily bookkeeping and transaction reconciliations for a collection of property businesses.

• Keep financial records for residential property acquisitions, renovations, rentals, sales, and holiday let management.

• Conduct monthly income reconciliations across various revenue streams.

• Align payout and transaction reports line-by-line with PDF bank statements.

• Distinguish host fees, commissions, and adjustments.

• Generate monthly reconciliation reports that emphasize matched line items, missing entries, and transactional discrepancies that need attention.

• Record sales, purchases, receipts, and payments across multiple group entities.

• Maintain reconciled accounts and accurately allocate income and costs to specific companies and properties.

• Monitor intercompany loan accounts across group businesses and accurately document interest charges.

• Gather invoices and receipts through email or scanning.

• Upload documents into Dext to integrate with accounting software and follow up on any missing documentation.

• Operate under the direct oversight of the Director and collaborate with an established Virtual Assistant.

• Provide accurate records to external accountants.

⛳️ Requirements

• At least 2 years of demonstrated experience in bookkeeping or accounts administration.

• Proficient working knowledge of Dext, Xero, or QuickBooks.

• Strong skills in spreadsheet management with Microsoft Excel or Google Sheets.

• Exceptional accuracy, attention to detail, and discretion when dealing with confidential financial information.

• Excellent written English skills.

• Located in South Africa with a dependable internet connection, a quiet home workspace, and a contingency plan for load shedding.

• Ability to work flexible part-time hours that overlap with UK business hours.

• Experience working with UK clients, including familiarity with VAT and Making Tax Digital (MTD) is preferred.

• A recognized bookkeeping qualification is an advantage.

• Experience managing holiday-let accounts, including Booking.com, Airbnb, Eviivo payout reports, and card terminal settlements is desirable.

• Experience in simultaneously managing bookkeeping functions for multiple companies is a plus.

• Required software skills include Dext, Google Sheets, Microsoft Excel, QuickBooks, and Xero.

🏝️ Benefits

• Flexible working hours with overlap in the UK time zone.

• Part-time schedule of 5 to 8 hours per week, with the potential for expansion to 10 to 12 hours per week.