Grants and Contracts Administrator

This is a fully remote position, open to applicants in North Carolina.

📋 Description

• Manage and supervise a designated portfolio of intricate grants and contracts.

• Assist faculty and principal investigators in the development, preparation, and submission of grant and contract proposals.

• Ensure that applications and contracts adhere to agency and university regulations, timelines, and deadlines.

• Enter and route proposals for evaluation.

• Create budgets and budget justifications; verify budgets for accuracy and discrepancies.

• Prepare and submit grants and contracts through the pre-award process.

• Provide guidance to faculty and principal investigators on administrative proposal requirements.

• Support internal cost assessments, budget formulation, and sponsor budget negotiations.

• Prepare and review elements of proposals, including biosketches, justifications, and facilities and resources.

• Monitor proposal compliance and confirm financial information and overhead rates.

• Review sponsored projects for compliance and obtain institutional signatures.

• Oversee assigned projects and financial portfolios.

• Reconcile monthly budget reports and identify or submit necessary corrections, adjustments, and cost transfers.

• Manage activities related to budget, reporting, compliance, sub-recipients, revenue, overdrafts, and project closures.

• Advise faculty and principal investigators on budget modifications, revisions, requirements, and deadlines.

• Maintain financial records according to retention policies.

• Monitor patient care expense charging and revenue recording.

• Develop project management plans.

• Manage cost-sharing adjustments and sponsor payment tracking processes.

• Apply federal and university regulations to manage sponsored-award efforts.

• Submit reports to grants and contracts managers, divisional administrators, or business managers as needed.

⛳️ Requirements

• Bachelor's degree, typically obtained through the completion of an undergraduate program; no experience required for candidates with a Bachelor's or Master's degree in a directly related area.

• Successful completion of necessary Duke financial services, accounting, sponsored research, compliance, human research, budget development, negotiation, and clinical research contract training within the first six months.

• Expected completion of the Research Administration Academy (RAA) within 12 months if not previously trained.

• Maintain certification(s) through ongoing education requirements.

• Capability to analyze data and draw conclusions.

• Ability to adapt to evolving grants and contracts management technologies.

• Proficiency in the MS Office Suite (Word, Access, Excel, PowerPoint).

• Strong verbal and written communication skills across all organizational levels.

• Proficiency in managing and prioritizing multiple projects/tasks concurrently.

• Ability to generate verbal and written reports.

• Knowledge of federal regulations concerning research grants and contracts.

• Familiarity with Duke University grants and contracts policies, procedures, processes, systems, and offices.

• Ability to apply federal and university rules for effort allocation and costing related to federally funded projects.

• Experience with or capability to perform functions in SPS, R3, grants.duke, and SES.

• Understanding of financial processes, controls, and reconciliation.

• Advanced tier: 3 years of relevant experience, or 2 years for qualifying internal employees.

• Senior tier: 6 years of relevant experience, or 5 years for qualifying internal employees; CRA certification may reduce this to 5 years.

• Lead tier: 3 years of relevant experience, or 2 years for qualifying internal employees.

• RAA and/or AGM training requirements apply to advanced, senior, and lead tiers.

🏝️ Benefits

• Comprehensive medical and dental care programs.

• Generous retirement benefits.

• Family-friendly and cultural programs.

• 100% remote work option for eligible approved states.