Program Business Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee staffing processes, including tracking candidates and updating personnel movements.

• Ensure adherence to training, certification, compliance, and audit readiness requirements.

• Direct onboarding procedures, covering system access and necessary documentation.

• Assist with contract-approved travel arrangements, visit requests, bookings, and associated documentation.

• Independently manage multiple simultaneous tasks while meeting deadlines.

• Provide support for regional staffing and site lead meetings.

• Maintain SharePoint and other program repositories related to staffing, compliance, and onboarding.

• Deliver effective communication and customer service to program staff, subcontractors, and stakeholders.

• Aid in travel and expense submissions, as well as customer approval requests.

• Review and revise Business Administration Standard Operating Procedures (SOPs) at the enterprise level.

• Undertake additional administrative and operational support tasks as needed.

• Assist with government- and contractor-led working group meetings.

⛳️ Requirements

• Minimum of 2 years of relevant experience in business administration.

• Bachelor of Arts/Bachelor of Science degree, or an equivalent of four additional years of experience.

• U.S. citizenship is mandatory.

• Eligibility to obtain Top Secret/SCI clearance with a CI Polygraph.

• Secret clearance is preferred, or the willingness and capability to achieve TS/SCI clearance with CI Polygraph.

• Experience in supporting staffing coordination, compliance, onboarding, and/or workforce administration.

• Ability to work autonomously, effectively multitask, and meet deadlines in a dynamic environment.

• Familiarity with security services and contracting frameworks.

• Proven experience in managing travel, expense, and timekeeping processes.

• Strong communication skills, particularly in travel and expense management.

• Proficient in Adobe, Outlook, Word, Excel, Project, PowerPoint, and SharePoint.

• Capable of primarily remote work, preferably within the Eastern Time Zone; Central Time Zone applicants will be considered.

• Willingness to support travel requirements of 10–25%.

🏝️ Benefits

• Options for medical plans, including those with Health Savings Accounts.

• Choices for dental plans.

• Vision plan availability.

• 401(k) plan featuring pre-tax and post-tax contributions with company matching.

• Flexible work weeks where feasible.

• Allocation of vacation, sick, and personal time.

• Paid holidays.

• Paid leave for parental, military, bereavement, and jury duty purposes.

• Typically, 15 days of paid leave for new employees each calendar year.

• Additional 10 paid holidays per annum.

• Paid Family Leave of up to 160 hours within a rolling 12-month period for eligible employees.

• Benefits for short- and long-term disability.

• Life insurance coverage.

• Accidental death and dismemberment insurance.

• Personal accident insurance.

• Critical illness insurance.

• Business travel and accident insurance.

• Option for remote work.

• Identity verification process utilizing advanced biometrics and artificial intelligence.