Project Specialist – Operations

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Input and manage financial data for expense reports and invoices.

• Ensure that all transactions are correctly coded, documented, and processed in a timely manner.

• Generate purchase orders and facilitate legal and administrative procedures for vendor engagements and business acquisitions.

• Establish and maintain new vendor records in Workday.

• Oversee and maintain expense tracking tools.

• Follow up on pending submissions and ensure that expense reports adhere to established protocols.

• Prepare and submit expense reports on behalf of leadership.

• Review financial data and detect discrepancies in reporting, timelines, and documentation.

• Keep organized financial records while adhering to organizational policies regarding purchasing, expenses, vendor management, and financial reporting.

• Collaborate with internal teams, leadership, vendors, and stakeholders.

• Perform additional duties as assigned.

⛳️ Requirements

• Bachelor's degree in business administration, finance, accounting, or a related field.

• At least 4 years of experience in financial administration, bookkeeping, accounts payable, or expense administration.

• Familiarity with expense reporting, invoice processing, purchase orders, and vendor administration.

• Experience with Workday or a comparable financial management system.

• Proficient in Microsoft Office and other pertinent business applications.

• Exceptional attention to detail and dedication to accuracy and quality.

• Highly organized with the capability to manage multiple tasks, priorities, and deadlines.

• Strong problem-solving abilities and the capacity to identify discrepancies and resolve routine issues.

• Excellent written and verbal communication skills.

• Ability to exercise sound judgment and discretion with confidential or sensitive information.

• Strong interpersonal and teamwork skills.

• Accountability and consistent follow-through.

• Capability to adapt to shifting priorities and manage time-sensitive assignments.

🏝️ Benefits

• Eligibility for bonus compensation for all employees.

• Comprehensive medical insurance coverage.

• Dental insurance.

• Vision insurance.

• Life insurance.

• 401k matching of up to 5% of eligible pay.

• An additional 4% retirement contribution after the first year of continuous employment.

• Flexible working arrangements may be available depending on the role.

• Paid vacation, holiday, sick, and volunteer days.

• Targeted development, reward, and recognition programs.