Project Manager – Vendor Management

This is a fully remote position, open to applicants in Canada.

📋 Description

• Ensure the effective initiation, planning, execution, monitoring, controlling, and closure of assigned clinical research projects.

• Coordinate vendor scope, timelines, deliverables, budgets, performance, documentation, risks, issues, and escalations.

• Act as the primary contact for Sponsors, vendors, and internal teams.

• Coordinate tasks and deadlines across various departments.

• Supervise project coordinators, SSU team members, RDA, and RAC resources for site activation prioritization.

• Manage vendor supplies and services in alignment with site activation timelines.

• Escalate at-risk site activation timelines to Project Manager II.

• Address stakeholder needs and expectations while supporting team training.

• Plan project activities and resources, ensuring quality in work and deliverables.

• Provide updates on project status and reconcile study trackers.

• Analyze discrepancies and assist with corrective actions, change control, and risk management.

• Review and aid in the drafting of operational plans, processes, and manuals.

• Ensure that study documents and deliverables comply with applicable country regulations, SOPs, GCP, and study-specific requirements.

• Oversee site selection, patient recruitment, investigator meetings, regulatory submissions, essential documents, TMF reviews, and clinical monitoring support.

• Maintain project training matrices and verify team training completion.

• Assist sites with investigational products, study supplies, equipment, and safety lab kits.

• Collaborate with Data Management on CRF compliance, query resolution, data review, and database lock timelines.

• Oversee vendors throughout the project lifecycle, monitoring services, performance, milestones, risks, issues, deviations, quality events, documentation, metrics, and KPIs.

• Review vendor work orders, budgets, scopes of work, change orders, and invoices.

• Lead or participate in vendor meetings, ensuring the resolution of follow-up actions.

• Collaborate with subject matter experts and Quality Assurance to guarantee that vendor deliverables and quality requirements are fulfilled.

• Foster positive vendor relationships and ensure vendor compliance with contractual obligations.

⛳️ Requirements

• Bachelor’s degree in a relevant field related to clinical research.

• A minimum of 3 years of experience in a similar role, including the management of clinical studies within the pharmaceutical, biotechnology, and/or CRO industry.

• At least 2 years of experience in coordinating clinical trial management activities.

• Extensive knowledge of GCP and ICH standards, along with FDA and Canadian regulations.

• Proficient in Microsoft Office Suite.

• Strong oral and written communication skills in English; proficiency in French is a plus.

• Experience managing small to medium-sized projects with a structured project management approach.

• Proven ability to establish and deliver resource-based project plans.

• Experience working with and managing teams in a matrix environment.

• Excellent communication, people management, problem-solving, organizational, teamwork, and pressure-management skills.

• Legally authorized to work in Canada.

🏝️ Benefits

• Flexible work schedule.

• Permanent full-time position.

• Comprehensive benefits package (medical, dental, vision, RRSP, vacation, personal days, virtual medical clinic, public transportation rebates, social activities).

• Ongoing learning and development opportunities.

• Option to work remotely from anywhere in Canada or from the Montreal headquarters.

• Occasional visits to the Montreal office may be required or encouraged.