Project Manager

This is a fully remote position, open to applicants in Texas.

📋 Description

• Oversee the daily lien resolution operations across various lien types, including Medicare, Medicaid, Military, and private lienholders.

• Create, sustain, and enhance workflows for the prompt submission, review, negotiation, and finalization of liens.

• Keep track of project milestones and pinpoint obstacles impacting lien resolution or client distributions.

• Coordinate the efforts of attorneys, paralegals, contractors, and external vendors involved in lien management and settlement distribution.

• Develop and uphold standard operating procedures for lien tracking, reconciliation, and reporting.

• Manage complex datasets utilizing advanced Excel functions, formulas, pivot tables, lookups, and reporting tools.

• Monitor lien metrics, such as submissions, lien requests, conditional payments, negotiations, approvals, and final demand letters.

• Evaluate operational data for trends, workload forecasts, staffing requirements, and opportunities for process enhancements.

• Generate dashboards and reports to provide leadership with updates on status and performance metrics.

• Perform quality assurance reviews to guarantee data integrity and precision.

• Supervise lien tracking and reconciliation throughout the settlement lifecycle.

• Track lienholder responses and organize follow-up efforts.

• Collaborate with attorneys and lien resolution experts on audits, negotiations, and conflict resolution.

• Confirm lien amounts and distribution calculations.

• Coordinate the final lien reconciliation prior to client distributions.

• Prepare and maintain monthly distribution worksheets and relevant supporting reports.

• Validate settlement awards, attorney fees, expenses, lien amounts, and net client recovery calculations.

• Ensure liens are finalized and documented before approving client distributions.

• Collaborate with accounting, legal, and operations teams to guarantee timely and accurate distributions.

• Suggest and implement improvements for efficiency, accuracy, and scalability.

• Develop automated reporting solutions and Excel-based tools.

• Create staffing forecasts and workload analyses based on lien volume and response trends.

• Assist leadership with resource planning and operational decision-making.

⛳️ Requirements

• Bachelor's degree or equivalent professional experience.

• 2+ years of experience in project management, operations management, legal operations, settlement administration, lien resolution, or a related field.

• Proficiency in Microsoft Excel at an advanced level.

• Strong analytical skills and problem-solving capabilities.

• Experience managing extensive datasets with a high level of accuracy.

• Outstanding organizational skills and meticulous attention to detail.

• Ability to handle multiple projects and deadlines concurrently.

• Familiarity with lien resolution for Medicare, Medicaid, Military, or private entities.

• Background in mass tort, personal injury, settlement administration, or legal operations.

• Understanding of settlement distribution processes and reconciliation requirements.

• Willingness to work outside of standard business hours as necessary.

• Ability to lift and transport up to 15 pounds.

• Willingness to travel periodically to other firm offices and locations as needed.

🏝️ Benefits

• Employee Paid Medical Coverage.

• Dental and/or Vision Options.

• Immediate accrual of Paid Time-Off (PTO).

• Generous PTO.

• Holiday Schedule.

• 401(k).

• Extensive Wellness Programs.

• Life Insurance.

• Long Term and Short-Term Disability Insurance Options.

• Voluntary Supplemental Plans.

• MCLE.