Project Management Coordinator

This is a fully remote position, open to applicants in Ohio, +1 more state.

📋 Description

• Collaborate closely with Project Managers to assist in large, multi-site EPC Valve & Automation projects from the moment of order placement until project completion.

• Oversee project expediting efforts, which include proactive follow-ups with manufacturers and vendors to guarantee timely production, shipment, and delivery.

• Coordinate and monitor essential project milestones, delivery timelines, and long-lead items.

• Manage all project documentation, which encompasses submittals, technical drawings, data books, O&M manuals, certifications, and final turnover packages.

• Engage with customers, vendors, contractors, and internal teams to provide status updates, address issues, and ensure alignment.

• Organize and lead meetings with vendors and manufacturers that focus on production status, documentation progress, expediting, and technical clarifications.

• Assist with customer updates regarding delivery timelines, documentation status, and project risks.

• Help interpret commercial and technical specifications related to valves, actuators, automation, and control systems.

• Identify scheduling risks and support Project Managers in developing mitigation strategies.

• Manage daily project operations, including site acquisitions, documentation tracking logs, and expediting reports.

• Keep precise project records and ensure adherence to internal processes and customer requirements.

⛳️ Requirements

• 3–5 years of experience in industrial inside sales, project coordination, expediting, or documentation management, ideally within EPC settings.

• A solid understanding of Valve, Automation, and PVF products, materials, and manufacturing processes is highly preferred.

• Experience in supporting large or national EPC projects with intricate schedules and documentation needs.

• Strong capability to interpret and assess commercial terms and technical specifications.

• Exceptional attention to detail with a strong emphasis on accuracy and quality outcomes.

• Advanced skills in Microsoft Excel, PDF software, and document tracking tools.

• Excellent organizational, communication, and time-management abilities.

• Capacity to work independently in a remote environment while managing multiple priorities concurrently.

• Customer-oriented mindset with robust collaboration and problem-solving skills.

🏝️ Benefits

• Health insurance

• Dental insurance

• Vision insurance

• Paid time off

• Life insurance

• 401(k) with a company match

• Mental health coverage

• Gender-affirming benefits

• Family building benefits

• Paid parental leave

• Associate discounts

• Community involvement opportunities