Project Coordinator, Logistics Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee project calendars, contact directories, distribution lists, meeting invitations, action logs, deliverable trackers, and controlled repositories.

• Create agenda packages, attendance logs, briefing materials, notes, decisions, next steps, and meeting summaries within the five-calendar-day requirement.

• Gather and organize inputs for monthly and annual status reports, TTA activity logs, product statuses, pilot-site updates, risks, planned work, and associated attachments.

• Assist in the preparation, formatting, quality review, accessibility routing, version control, approval tracking, and packaging for all deliverables.

• Coordinate travel request documentation, consultant approval materials, pilot-site records, event resources, purchase or vendor documentation, and reimbursement assistance.

• Keep records of COR comments, revisions, dispositions, final approvals, and delivery dates; ensure prior comments are addressed before resubmission.

• Facilitate TTA intake, assignment, scheduling, closeout, satisfaction data gathering, and resource distribution in collaboration with the Project Monitor and Project Leader.

• Safeguard sensitive records and adhere to approved naming, storage, access, retention, and disposal procedures.

⛳️ Requirements

• Minimum of four years of experience in administrative support, project coordination, PMO, contract support, or technical-assistance operations.

• Strong expertise in Microsoft 365 or similar productivity, collaboration, document-management, and virtual-meeting tools.

• Proven accuracy in scheduling, note-taking, document formatting, records management, deadline tracking, and multi-step approval processes.

• Capability to manage multiple priorities, confidential information, intricate instructions, and tight federal deadlines with minimal oversight.

• Excellent written communication skills and a solid understanding of accessible document and plain language requirements.

• An Associate's degree or equivalent professional experience is required.

• A Bachelor's degree is preferred.

• Preferred: Four or more years of relevant project support experience.

• Preferred: Experience providing support for an HHS, ACF, OFA, human-services, research, or TTA contract.

• Preferred: Experience with federal travel, consultant approvals, monthly status reports, meeting summaries, or deliverable submissions.

🏝️ Benefits

• Comprehensive health insurance options.

• Generous paid time off and holiday leave.

• Opportunities for professional development and training.

• Flexible work arrangements.