Project Coordinator

This is a fully remote position, open to applicants in Canada.

📋 Description

• Assist in delivering project activities across multiple simultaneous projects, including maintaining schedules, reporting status, documenting projects, tracking action items, coordinating milestones, and providing delivery support.

• Organize and facilitate project meetings, workshops, stakeholder discussions, and planning sessions.

• Create agendas, document decisions, record meeting minutes, and monitor follow-up actions.

• Aid in gathering requirements by leading discussions, documenting business needs, capturing stakeholder requirements, and maintaining the requirements documentation.

• Help define and manage the project scope, including documenting objectives, business outcomes, assumptions, constraints, deliverables, and scope boundaries.

• Convert business discussions, stakeholder feedback, and workshop results into requirements, user stories, backlog items, acceptance criteria, risks, decisions, and action plans.

• Facilitate Agile and hybrid delivery through backlog refinement, sprint planning, sprint reviews, retrospectives, roadmap discussions, and project planning.

• Assist in managing the backlog by maintaining epics, features, user stories, priorities, dependencies, and acceptance criteria.

• Develop and sustain working relationships with stakeholders, project teams, business partners, vendors, and subject matter experts.

• Support project governance through the creation of status reports, governance materials, decision logs, RAID logs, presentations, and change requests.

• Aid in risk, issue, dependency, and change management through documentation, monitoring, escalation, and reporting.

• Contribute to project planning, schedule development, resource coordination, milestone tracking, work planning, effort estimation support, and project administration.

• Prepare project metrics, dashboards, reports, presentations, and analyses for decision-making and performance monitoring.

• Utilize Microsoft 365 applications along with project management, work management, backlog management, and reporting tools.

• Employ organizational, analytical, critical-thinking, and problem-solving skills to enhance project delivery and manage competing priorities.

• Exhibit business acumen and comprehension of how projects, technology initiatives, process improvements, and organizational changes align with business objectives and strategic outcomes.

⛳️ Requirements

• 3 to 5 years of professional experience supporting projects, programs, initiatives, organizational change efforts, or operational improvement activities.

• Background in project coordination, project administration, PMO support, business coordination, business analysis, requirements coordination, or a related role.

• Experience in facilitating requirements gathering workshops, conducting stakeholder interviews, leading process mapping sessions, backlog creation activities, or business analysis initiatives.

• Proven ability to assist with project planning, scheduling, governance reporting, risk management, issue management, and change management activities.

• Proficient in facilitating meetings, documenting decisions, tracking commitments, and coordinating follow-up activities among stakeholders.

• Understanding of Agile, hybrid, and traditional project delivery methodologies.

• Familiarity with project scheduling, collaboration, reporting, and work management tools.

• Post-secondary education in Business Administration, Commerce, Project Management, Information Technology, Management Information Systems, or a related discipline, or an equivalent combination of education and experience.

• Progress toward or completion of a recognized project management certification such as CAPM, PMP, PRINCE2, Scrum, or Agile-related certification is considered an asset.

• Experience with both Waterfall and Agile project delivery methodologies.

🏝️ Benefits

• Contract duration of 5 months.

• Remote work within Canada.