Project Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide daily coordination and administrative assistance to PMO Project Managers throughout the entire project lifecycle, from initiation/discovery to closure.

• Monitor, document, and convey project deliverables effectively.

• Aid in the creation and upkeep of project or portfolio dashboards, RAID logs, executive reports, and status reporting tools.

• Maintain comprehensive project documentation, including project plans, meeting notes, risk logs, and status reports.

• Arrange meetings and facilitate daily coordination across various projects or programs.

• Record updates, manage action items, and escalate risks to the Project Manager as necessary.

• Assist in the standardization and ongoing enhancement of PMO tools, templates, and methodologies.

• Organize logistics for project teams, which includes scheduling, file management, and task tracking.

• Support resource management planning initiatives as required.

• Utilize Smartsheet, MS Project, Excel, and PowerPoint to monitor progress, assist in status reporting, and foster portfolio-wide alignment.

⛳️ Requirements

• An associate degree is required (or equivalent education/experience).

• 1-3 years of experience in supporting projects or providing administrative assistance in a professional environment, preferably in healthcare or IT settings.

• Exceptional attention to detail and the ability to manage personal tasks while tracking the tasks, dependencies, and follow-ups of multiple team members.

• Outstanding written and verbal communication skills.

• Experience working with organizational leaders, capturing meeting minutes, drafting project status summaries, and following up on action items.

• Proficiency in Microsoft Office Suite, Smartsheet, SharePoint, project management software tools, and other collaboration tools.

• Capability to work effectively within cross-functional teams and adapt quickly in fast-paced environments.

• Ability to build and maintain effective working relationships with individuals from diverse socioeconomic, ethnic, and cultural backgrounds.

• Confidence in interacting with internal and client stakeholders during meetings, presentations, and day-to-day communications.

• Disclosure of COVID-19 vaccination status is required prior to commencing employment; some clients necessitate full vaccination, including boosters.

• A bachelor's degree is preferred.

• PMI Education (CAPM or PMP) is preferred.

• ITIL Certification is preferred.

🏝️ Benefits

• Competitive salary and benefits package.

• Opportunities for professional growth and career development.

• A supportive, collaborative, and innovative work environment.

• Medical, Vision, Dental, Short-Term and Long-Term Disability, and AD&D Insurance.

• Medical and Dependent Care FSA.

• 401k Retirement Plan.

• 6 Paid Holidays and Flexible Paid Time Off.