Project Coordinator

This is a fully remote position, open to applicants in Alabama, +16 more states.

📋 Description

• Oversee the assignments, deadlines, responsibilities, progress, tasks, and interdependencies of the project support team.

• Supervise members of the project support team, offering assistance and feedback, conducting performance evaluations, and identifying training or professional development needs.

• Aid in the development, monitoring, and tracking of project timelines; recognize off-track tasks and notify the project team.

• Ensure that deliverables and milestones from the project support team are completed.

• Manage logistics for internal and external meetings, prepare materials, and negotiate contracts with third-party vendors.

• Attend meetings, which may require occasional overnight travel, and contribute to the creation of meeting materials.

• Assist the Project Manager with overall project staff management, planning, and delegation across various functional teams.

• Identify opportunities to enhance project efficiencies and support both the project and management team members.

• Facilitate the development of contracts and assist with vendor or subcontractor agreements.

• Ensure adherence to contract and grant specifications.

• Verify, approve, and monitor non-personnel project expenditures in alignment with the budget.

• Oversee the creation and documentation of project procedures and work instructions.

• Act as the daily liaison between external collaborators and internal teams.

• Contribute to the development of proposals and grant writing, including drafting, editing, collating, reviewing, and tracking input from collaborators.

• Engage in professional development activities and assist with tasks assigned by the Project Manager.

⛳️ Requirements

• A bachelor's degree with five (5) years of progressively responsible relevant work experience, or an equivalent combination of education and work experience.

• Comprehensive understanding of research studies and their execution, including technical requirements.

• Strong attention to detail, accuracy, discretion, and confidentiality.

• Exceptional verbal and written communication skills.

• Ability to tailor communication and presentation skills to different audiences.

• Capacity to prioritize tasks in a fast-paced, deadline-oriented environment with shifting priorities.

• Proven supervisory capabilities.

• Proficient in all Microsoft Office applications.

• Must be physically located in Alabama, Colorado, Connecticut, Washington D.C., Florida, Georgia, Idaho, Illinois, Maryland, Massachusetts, Michigan, Minnesota, North Carolina, Ohio, Oregon, Pennsylvania, South Carolina, Texas, or Virginia.

• Preferred: Experience in the non-profit sector.

• Preferred: Background in health research.

• Preferred: Experience managing a team towards complex objectives.

• Preferred: Proficiency in project management software.

• Preferred: Completed project management training.

• Preferred: Advanced skills in Microsoft Word, Excel, and PowerPoint.

🏝️ Benefits

• Remote work arrangement.

• Minimal overnight travel, capped at 5%.

• Opportunities for professional development and training activities.