Project Assistant II

This is a fully remote position, open to applicants in Kentucky.

📋 Description

• Provide administrative support and focus on documentation for central laboratory clinical trial services.

• Prepare, format, revise, track, and conduct quality reviews of study-related documentation using approved templates and departmental standards.

• Draft and circulate meeting minutes, action logs, trackers, and routine project correspondence.

• Maintain and update milestone logs, document inventories, status reports, and various study tracking tools.

• Conduct quality checks on documents to ensure completeness, formatting accuracy, version control, and adherence to SOPs.

• Assist with document routing, approval workflows, and electronic filing in designated document management systems.

• Organize and uphold electronic project files in accordance with internal standards and regulatory expectations.

• Compile study documentation for internal reviews, sponsor inquiries, and audits.

• Enter and maintain precise data within project management and tracking systems.

• Notify the supervising project manager of any documentation discrepancies, missing information, or inconsistencies.

• Aid in the preparation of standard reports and presentation materials.

• Execute additional administrative tasks as directed.

• Operate under supervision with clearly defined responsibilities; does not lead studies or manage clients independently.

⛳️ Requirements

• Must possess legal authorization to work in the United States without the need for sponsorship.

• Must successfully pass a comprehensive background check, which includes drug screening.

• High/Secondary school diploma or equivalent along with relevant formal academic or vocational qualifications.

• Prior experience that provides the knowledge, skills, and abilities necessary for the role, equivalent to at least 2 years.

• Basic understanding of document management and version control processes.

• Exceptional attention to detail with the ability to identify formatting errors, missing information, and inconsistencies.

• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint), including advanced formatting and document editing capabilities.

• Ability to accurately follow structured templates and checklists.

• Strong organizational skills with the capacity to manage multiple document assignments simultaneously.

• Clear written communication skills suitable for internal documentation.

• Capability to maintain accurate records and organized electronic files.

• Ability to learn and implement internal systems and document control platforms effectively.

• Ability to adhere to detailed instructions and established processes.

• Proven discretion in managing confidential clinical and business information.

• Ability to work efficiently in a structured, process-oriented environment under supervision.

• Willingness to occasionally drive to site locations and travel as necessary.

• Competence in using a variety of software, both proprietary and off-the-shelf.

• Regular and consistent attendance is required.

• Ability to multi-task and perform effectively under pressure.

🏝️ Benefits

• Fully remote work arrangement.

• Potential for occasional travel as required.

• Accessibility services/accommodations available for job seekers with disabilities.

• Opportunities to collaborate with industry-leading experts.

• Growth potential within an environment that values innovation, accountability, and continuous development.