Project Assistant

This is a fully remote position, open to applicants in District of Columbia, +4 more states.

📋 Description

• Assist with the entire lifecycle of engagements, including the initiation of new matters in the accounting system.

• Collaborate with matter owners to evaluate and manage risk.

• Facilitate prompt billing and collections processes.

• Support revenue recognition in conjunction with Core Accounting and Segment Finance.

• Finalize completed matters efficiently.

• Coordinate with internal teams and client-facing personnel throughout the project lifecycle.

• Generate and dispatch timely, accurate, and professional invoices.

• Examine new matters to ensure project setup aligns with LOE terms.

• Establish activity codes and prepare retainer and draft invoices as necessary.

• Confirm rates, payment terms, invoice formats, and the accuracy of invoices.

• Manage write-downs/ups and administrative fees.

• Issue final invoices, secure necessary approvals, and maintain audit records.

• Review aging WIP and A/R, and initiate monthly WIP billing.

• Aid in collections, write-offs, outside contractor invoices, e-billed projects, and conduct monthly close risk assessments.

⛳️ Requirements

• A minimum of 5 years of experience in engagement management, particularly in billing and collections, within a law firm or similar professional services setting.

• Proficient in PC and network environments.

• Advanced proficiency in Excel.

• Must be authorized to work full-time in the United States.

• Employer will not provide sponsorship for work visas.

• A BS/BA degree is preferred.

🏝️ Benefits

• Access to professional development programs.

• Opportunities for on-the-job learning.

• Self-directed professional development courses and certifications.

• A dedicated coach and regular coaching sessions.

• Customized programs for significant professional milestones.

• Commitment to equal opportunity employment.