Project and Accounting Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Provide administrative support and coordination to project managers and company leadership on active construction projects.

• Aid in the setup of new projects and ensure accurate project details are maintained within company systems.

• Keep organized electronic project files and related documentation.

• Develop and maintain logs for projects, work orders, and job tracking.

• Assist in the creation and tracking of purchase orders.

• Communicate with vendors and field personnel regarding project requirements and pending items.

• Monitor project invoices, purchase orders, materials acquisitions, and job documentation.

• Help coordinate permits and inspections.

• Maintain information for vendors and customers.

• Follow up on outstanding administrative tasks.

• Input vendor invoices and conduct routine accounting transactions.

• Support accounts payable and accounts receivable processing.

• Prepare customer billing and apply customer payments.

• Maintain records for receivables and review invoices for job and cost-code allocation.

• Enter and manage job-cost data and assist with cost transfers and corrections.

• Reconcile vendor statements and investigate discrepancies.

• Track outstanding customer invoices and assist with collection follow-ups.

• Maintain supporting documentation for accounting transactions.

• Help with credit card and expense coding and reconciliation.

• Assist with job-costing, billing, AP/AR, and internal financial reports.

• Maintain project cost data and monitor job costs.

• Track purchase orders, committed costs, vendor invoices, and project expenditures.

• Compare actual costs against project budgets.

• Identify missing invoices, incorrect job coding, duplicate charges, and discrepancies.

• Aid in project closeout and final accounting reconciliation.

• Collaborate with project managers, field operations, vendors, accounting, and company leadership.

⛳️ Requirements

• Previous experience in administrative roles, project coordination, or accounting within the construction industry.

• Familiarity with accounts payable, accounts receivable, billing, purchase orders, job costing, and accounting transaction entry.

• Proficient in Microsoft Excel, Outlook, and Microsoft 365.

• Strong organizational skills with meticulous attention to detail and a high degree of accuracy.

• Ability to manage multiple projects and priorities at once.

• Comfortable communicating with vendors, customers, field personnel, project managers, and company leadership.

• Self-motivated with the ability to follow up independently and complete tasks.

• Experience with construction or project management software is highly desirable.

• Familiarity with foundation accounting software is preferred.

• An updated resume is required.

• A brief 1–2 minute Loom video is necessary to proceed to the next stage of hiring.

🏝️ Benefits

• Paid Time Off in line with company policy.

• Holidays observed according to company guidelines.

• Fully remote work setup.

• Payment in USD, disbursed bi-monthly on the 15th and 30th.

• Availability required during US business hours.

• A high-ownership coordination role that directly impacts project accuracy and the quality of financial reporting.