Program Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide essential planning, administrative, and operational assistance within a designated division at a federal agency.

• Organize meetings, manage distribution lists, document meeting minutes, perform data entry, and upkeep records.

• Coordinate and create briefing materials and presentations.

• Oversee team document repositories, ensuring proper organization, version control, and collection.

• Aid in drafting and revising Standard Operating Procedures.

• Suggest enhancements to improve team workflow efficiency and effectiveness.

• Gather and analyze data utilizing database software.

• Assist in the preparation and evaluation of reports.

• Engage in both internal and external meetings, perform research, and supply background information.

• Communicate with administrative personnel from other agency offices and divisions.

• Track and adjust workflows and schedules based on significance, sensitivity, and confidentiality.

• Examine outgoing materials and correspondence for consistency and adherence to procedures.

• Sustain regular internal reports, contact lists, and correspondence management.

• Undertake additional responsibilities as assigned.

⛳️ Requirements

• Bachelor’s degree in a relevant field coupled with 1 year of pertinent experience.

• Strong organizational skills and meticulous attention to detail.

• Prior administrative experience is mandatory.

• Capability to prioritize tasks and navigate competing deadlines.

• Self-driven with demonstrated attributes of humility and integrity.

• Highly productive with minimal requirement for direct supervision.

• Exceptional written and verbal communication skills.

• Proficiency in MS Office, including MS Outlook, Word, Excel, and PowerPoint.

• Experience working with immigrants, refugees, and underserved communities is preferred.

• Existing MBI T2 Public Trust or the ability to acquire one.

• US citizenship is not required.

🏝️ Benefits

• Options for medical plans, some inclusive of Health Savings Accounts.

• Dental plan choices available.

• Vision plan options provided.

• 401(k) plan featuring pre-tax and post-tax contributions along with company matching.

• Flexible work weeks where feasible.

• Paid leave for vacation, sick days, personal time, holidays, parental responsibilities, military service, bereavement, and jury duty.

• Typically, 15 days of paid leave each calendar year.

• 10 paid holidays annually.

• Up to 160 hours of paid family leave within a rolling 12-month period for eligible employees.

• Short- and long-term disability coverage.

• Life insurance benefits.

• Accidental death and dismemberment insurance.

• Personal accident insurance coverage.

• Critical illness insurance options.

• Insurance for business travel and accidents.