Program Administrator II

This is a fully remote position, open to applicants in Maryland.

📋 Description

• Provide administrative assistance to the Program Management Office (PMO) in areas such as finance, program management, contract administration, and technology asset management.

• Oversee assigned task order activities, which include onboarding Subject Matter Experts (SMEs), tracking progress and training, as well as managing asset issuance, maintenance, and returns.

• Update, monitor, and keep track of program documentation, including Conflict of Interest forms, direct costs, and indirect costs.

• Review and process travel bookings and reimbursement requests in accordance with government regulations and company policies.

• Review, reconcile, and process invoices and charges related to business operations.

• Maintain and refresh online document repositories, such as SharePoint and RES.

• Assist Senior Project Managers and Program Managers with various administrative tasks.

• Support contracting and business development initiatives.

• Conduct research, track, create, and update SME documentation and skills records.

• Supervise and update SME timesheets, assign charge codes, and process labor invoices.

• Maintain communication with customers and SMEs via email and phone.

• Address inquiries, input project data, prepare presentations, and utilize Webex and other video conferencing tools.

• Document operational procedures and recommend innovative solutions and improvements to processes.

• Perform additional responsibilities as assigned.

⛳️ Requirements

• U.S. citizenship is mandatory.

• Must successfully pass a government background investigation.

• Minimum of 5 years of experience in program administration or a related field.

• 1–3 years of experience working with a Federal Government Contractor.

• 1–3 years of experience with Federal Travel Regulations.

• 1–3 years of experience in a remote work setting.

• Established home office that is free from distractions.

• Must reside in the Eastern Standard Time (EST) or Central Standard Time (CST) zone.

• Experience in project administration and data tracking is essential.

• Proficient in all aspects of MS Office, including Word, Excel, PowerPoint, and email.

• Strong multitasking, organizational, analytical, administrative, problem-solving, observational, facilitation, and interpersonal skills.

• Ability to work independently with minimal supervision as well as collaboratively within a team.

• Capable of organizing and prioritizing multiple overlapping deadlines.

• Eagerness to learn new skills and technologies.

• Bachelor’s degree in finance, business, or a related field is preferred.

• Relevant business or program management certifications are desirable.

🏝️ Benefits

• Health insurance.

• Dental insurance.

• Vision insurance.

• 11 federal holidays.

• Paid Time Off (PTO).

• 401(k) plan with company contributions.

• Remote/virtual work arrangement.

• Full-time position, requiring 40 hours per week.