Procurement Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Report directly to the Financial Operations Manager

• Identify, audit, and upload finalized vendor contracts into Zip

• Enter vendor metadata, including contract terms, renewal dates, owners, and spending categories

• Set up Zip's renewal module to ensure upcoming renewals are automatically monitored

• Provide comprehensive support for procurement processes, including purchase requests, approvals, purchase orders, and vendor onboarding

• Manage daily procurement requests and vendor negotiations

• Keep thorough and up-to-date vendor records in Zip, encompassing contracts, W-9 forms, and necessary documentation

• Monitor contract renewals and proactively communicate with business units ahead of deadlines

• Maintain records related to contracts, licensing, and compliance in collaboration with IT, GRC, and Legal teams

• Educate and assist the organization on procurement policies and effective use of Zip

• Enhance Zip workflows to enrich the procurement request experience

• Ensure Zip serves as the authoritative source for vendor contracts

• Create a proactive renewal schedule and a consistent purchasing process

• Act as the primary resource for inquiries related to purchasing and process execution

• Conduct organization-wide training and streamline procurement workflows

• This is an individual contributor position with no direct reports

⛳️ Requirements

• 2 to 4 years of experience in corporate indirect procurement operations, purchasing, or finance operations

• Practical experience with Zip or a comparable procurement/spend management platform such as Coupa, Airbase, or Procurify; experience with Zip is highly preferred

• Familiarity with NetSuite and its relationship to procurement and accounts payable

• Experience in supporting budgeting, forecasting, or spend tracking activities

• Proficient in managing messy, unstructured data, including contract cleanup and record audits

• Capability to train and clearly communicate policies to non-procurement stakeholders

• Ability to work autonomously, manage details effectively, and foster strong relationships throughout the organization

• Preferred experience at a rapidly growing SaaS or technology company

• Experience in implementing or enhancing a procurement system or ERP integration is preferred

• Background in Finance or Accounting, particularly in accounts payable and expense classification, is preferred

• Knowledge of SaaS procurement, software licensing, and vendor compliance is preferred

• Must be legally authorized to work in the United States for Onebrief

• An active security clearance is not necessary; the application requests candidates to specify their current clearance status

🏝️ Benefits

• Equity: Participate in the company's success.

• Remote-first organization offering flexible work hours

• Unlimited paid time off (PTO)

• Comprehensive health, dental, vision, and life insurance

• 401(k) plan featuring company matching

• 8 weeks of parental leave at full pay, regardless of state

• Annual company summit trips

• $1,000 yearly budget for home office expenses