Procurement Officer – Hydraulic & Engineering

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Manage purchasing requests from Engineering, Service, Sales, Stores, and Operations.

• Source hydraulic components, materials, equipment, and subcontracted services.

• Analyze Bills of Materials, technical specifications, quantities, and delivery priorities.

• Generate purchase orders and send them to approved local and international suppliers.

• Secure supplier confirmations, pricing, availability, lead times, and delivery dates.

• Track open purchase orders until delivery and completion.

• Assign purchased items and costs to projects, jobs, or inventory needs.

• Recognize pricing discrepancies, supply risks, and delays, and escalate issues as necessary.

• Facilitate project procurement involving multiple components, suppliers, and delivery timelines.

• Oversee long lead-time and critical items in relation to engineering and project schedules.

• Assist with inventory replenishment, overseas stock ordering, and reactive service procurement.

• Serve as the primary supplier contact across Australia, China, Europe, the United States, and other markets.

• Follow up on order confirmations, production updates, ETAs, shipment readiness, and documentation.

• Assess supplier performance on delivery, quality, responsiveness, and cost efficiency.

• Aid in supplier selection, onboarding, and due diligence processes.

• Provide procurement and delivery updates to internal stakeholders.

• Coordinate domestic and international freight with suppliers and carriers.

• Schedule freight bookings through DHL, DHL Express, and approved logistics platforms.

• Prepare or coordinate shipping, collection, export, and carrier documentation.

• Monitor shipments through delivery and maintain freight and ETA information.

• Coordinate incoming deliveries with Stores personnel.

• Address shortages, damaged goods, incorrect items, and delivery discrepancies.

• Assist with warranty claims, returns, and non-conforming product processes.

• Maintain procurement information in Tradify, MYOB, spreadsheets, and the master procurement tracker.

• Document purchase orders, item codes, supplier details, pricing, quantities, ETAs, and freight data.

• Manage the procurement mailbox and ensure purchasing requests are completed.

• Keep procurement documentation organized.

• Obtain competitive pricing and identify opportunities for cost savings and value enhancement.

• Generate reports on outstanding orders, delivery risks, and supplier performance.

• Suggest improvements to purchasing administration and supplier follow-up processes.

• Carry out other role-specific tasks as needed.

⛳️ Requirements

• Bachelor’s degree in Supply Chain Management, Procurement, Logistics, Business Administration, or a related field.

• A minimum of 3 years of experience in purchasing, procurement, supply chain, or a similar position.

• Hands-on experience managing purchase orders from initial request through to delivery.

• Experience in coordinating with local and international suppliers.

• Proven track record in managing supplier confirmations, ETAs, lead times, and outstanding orders.

• Ability to interpret Bills of Materials, technical specifications, and engineering documentation.

• Familiarity with international freight, shipping administration, and import processes.

• Experience in preparing or coordinating shipping and freight documentation.

• Strong skills in spreadsheet management and maintaining procurement trackers.

• Experience with an ERP, accounting, inventory, or purchasing system.

• Keen attention to detail regarding item codes, quantities, pricing, and delivery information.

• Excellent organizational skills with the ability to manage multiple open orders and deadlines.

• Strong written and verbal communication skills in English.

• Proactive in supplier follow-up, issue resolution, and risk management.

• Capability to work independently and progressively take ownership of routine procurement tasks.

• Procurement experience in hydraulic equipment, engineering, manufacturing, or industrial supply.

• Knowledge of hydraulic components, technical parts, and Bills of Materials.

• Experience in purchasing project components and subcontracted technical services.

• Familiarity with min/max inventory replenishment and stock optimization.

• Experience using Tradify, MYOB, and international freight booking platforms.

• Understanding of Australian import requirements, Incoterms, customs processes, and landed costs.

• Experience in managing warranty claims, returns, and non-conforming products.

🏝️ Benefits

• Work from home.

• Mon - Fri: 7:00 AM – 4:00 PM PHT (adjustments will be made for daylight saving time).

• HMO coverage for 2 dependents and medical reimbursements.

• Government-mandated benefits.

• Opportunities to collaborate with leading companies in Australia and beyond.

• Training programs for career advancement.

• Engaging company outings, team activities, and wellness sessions.

• Supportive and inclusive culture.

• Committed managers focused on your growth and success.

• Additional entitlements.

• Structured career development programs.

• Equal opportunity and inclusive workplace.