Procurement Assistant

This is a fully remote position, open to applicants in Florida, +2 more states.

📋 Description

• Assist in the creation and processing of shopping carts and purchase orders.

• Track order status and provide updates to internal stakeholders.

• Follow up on backorders and any delivery delays.

• Help with the processing of returns, credits, and order discrepancies.

• Respond to routine inquiries related to purchasing and procurement emails.

• Aid in the setup and maintenance of vendor accounts.

• Gather and organize vendor documentation and necessary forms.

• Maintain vendor records and contact details within procurement systems.

• Coordinate requests and updates for shipping accounts.

• Assist in conducting monthly inventory counts and stock audits.

• Enter and maintain item data in Business Central, Nymbl, and other procurement systems.

• Update item descriptions, pricing, categories, and associated records.

• Verify the accuracy of data and report any discrepancies for resolution.

• Match purchase orders, receipts, and invoices.

• Assist in resolving routine invoice discrepancies.

• Organize procurement documentation and maintain electronic records.

• Support finance and accounting teams with procurement-related information requests.

• Prepare spreadsheets and reports related to purchasing activities.

• Assist in gathering spend and purchasing data.

• Support procurement projects, office openings, relocations, and departmental initiatives as assigned.

• Participate in training sessions and cross-functional team meetings.

⛳️ Requirements

• High school diploma or equivalent is required.

• An associate degree in business, supply chain, healthcare administration, or a related field is preferred.

• 0-2 years of experience in purchasing, procurement, administration, customer service, or a related area.

• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.

• Strong attention to detail and accuracy in data entry.

• Ability to prioritize multiple tasks and meet deadlines effectively.

• Excellent organizational and communication skills.

• Experience with ERP or purchasing systems is preferred but not mandatory.

• Competencies include: Attention to Detail; Customer Service Orientation; Time Management; Written and Verbal Communication; Organizational Skills; Computer Proficiency; Teamwork and Collaboration; Problem Solving; Dependability.

• Primarily remote work; standard office equipment and software including computers, phones, scanners, and related office technology.

🏝️ Benefits

• A culture built on trust, empathy, and Nordic-inspired flat hierarchies.

• Customized onboarding experience and a buddy system to ensure you feel welcomed from day one.

• Opportunities for continuous learning through e-learning, training, and language courses.

• A “you” culture that treats everyone—from interns to executives—with respect.

• Competitive compensation packages.

• Medical, dental, and vision benefits.

• 401(k) retirement plan with employer matching contributions.

• 8 paid holidays.

• 13 vacation days, a birthday off, and two (2) volunteer days.

• 8 sick days during your first year of employment.

• Paid parental bonding leave.