Principal Subcontracts Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the complete lifecycle management of a portfolio of subcontracts, encompassing pre-award, award, post-award administration, modifications, closeout, and records retention.

• Formulate and implement subcontracting strategies that align with program needs, prime contract obligations, company policies, and relevant acquisition regulations.

• Manage the due diligence, onboarding, risk classification, screening, periodic assessments, and compliance monitoring of subcontractors.

• Prepare and distribute requests for proposals and other solicitations to subcontractors.

• Assess subcontractor proposals considering price, cost, technical aspects, schedules, contractual terms, and compliance factors.

• Lead the analysis of proposals, including labor rates, indirect rates, assumptions, exceptions, terms and conditions, and cost or pricing data.

• Draft, negotiate, and finalize subcontracts, modifications, nondisclosure agreements, teaming agreements, and other specialized contracts.

• Interpret and apply FAR, DFARS, prime contract stipulations, and subcontract flowdown mandates.

• Manage subcontract modifications, changes, deliverables, invoices, funding actions, approvals, and other post-award obligations.

• Track subcontractor performance regarding costs, schedules, technical output, deliverables, compliance, and overall risk management.

• Address subcontract-related concerns with Program Management, Engineering, Finance, Supply Chain, Contracts, Legal, and other stakeholders.

• Assist with purchasing-system compliance, DCMA communications, CPSR preparation, audit responses, and remediation efforts.

• Identify risks associated with subcontracting and propose strategies for mitigation concerning pricing, terms, intellectual property, data rights, cybersecurity, export controls, security protocols, and organizational conflicts of interest.

• Enhance and refine subcontracting procedures, templates, tools, and training programs.

• Maintain documentation and evidence for audits, customer evaluations, certifications, and regulatory inquiries.

• Act as a subject-matter expert and trusted advisor in subcontracting across the organization.

• Utilize purchasing and ERP systems effectively.

• Employ AI-driven tools to enhance efficiency, quality, and effectiveness within Contracts and Supply Chain processes.

⛳️ Requirements

• Capability to obtain and sustain a US government security clearance, if necessary for assigned programs; US citizenship is required by the US Government for such clearance.

• A Bachelor’s degree in business, supply chain, contracts, finance, or a related field, along with a minimum of 7 years of relevant experience; equivalent combinations of education and experience may be accepted.

• Extensive experience in managing subcontracts in a U.S. government contracting context.

• Experience supporting customers from the DoD and/or Intelligence Community.

• Proficient knowledge of FAR, DFARS, federal acquisition principles, and applicable subcontract flowdown requirements.

• Familiarity with various contract types, including FFP, CPFF, T&M, labor-hour, and other cost-reimbursement arrangements.

• Proven experience in drafting, negotiating, administering, and managing subcontracts and related agreements.

• Demonstrated capability to evaluate subcontractor proposals and conduct or assist in price and cost analysis.

• Experience in supporting purchasing-system compliance, audits, CPSR preparation, or related government evaluations.

• Strong written, verbal, analytical, negotiation, and problem-solving abilities.

• Ability to work independently, exercise sound judgment, and prioritize multiple tasks effectively.

• Exceptional attention to detail alongside robust organizational skills.

• Proficient in collaborating, communicating, and coordinating effectively with both internal and external stakeholders.

🏝️ Benefits

• Comprehensive health and wellness programs.

• Competitive salary and performance-based incentives.

• Opportunities for professional development and career advancement.

• Flexible work arrangements to support work-life balance.

• A collaborative and inclusive work environment.