Practice Administrator

This is a fully remote position, open to applicants in California.

📋 Description

• Serve as the operational administrator for Vituity leadership at the site, liaising with both the hospital and the community.

• Act as the primary contact between providers, hospital leadership, staff, and Vituity support teams.

• Provide executive assistance to the site medical director and management team.

• Manage site financial aspects, including contract stipends, expense reimbursements, and payroll timecards.

• Function as the super user for Vituity software and the key contact for hospital software and hardware systems.

• Assist providers in legal matters, including subpoenas, depositions, trial testimony, fee schedules, and malpractice coordination.

• Oversee office operations, meetings, systems, supplies, site events, and customer service.

• Facilitate daily patient census and participate in multidisciplinary rounds as needed.

• Manage clinical schedules to guarantee sufficient coverage and uninterrupted patient care.

• Collect, monitor, and evaluate site financial and operational data.

• Administer operational programs, including operations meetings, patient experience, quality improvement, advanced provider/scribe programs, and student/resident rotations.

• Ensure the recruiting and onboarding processes for providers, employees, locums, reservists, residents, and students run smoothly.

• Oversee timely provider recredentialing and the upkeep of licenses, certificates, and credentials.

• Ensure compliance with Vituity and hospital programs, training, and requests by site partners and employees.

• Coordinate People Operations/HR relations, site rosters, employment-law compliance, and Vituity policies.

• Design and maintain site orientation checklists and manuals.

• Collaborate on the development of site practice policies and procedures.

• Manage medical records and data submissions to Revenue Cycle Management, ensuring accurate charge capture.

• Ensure compliance with billing and documentation, including WIP/TAD lists and monthly billing-team meetings.

• Complete required forms and requests such as death certificates, workers’ compensation claims, motor vehicle reports, and pharmacy requests.

⛳️ Requirements

• A minimum of two to three years of experience in an office or healthcare environment is required.

• An Associate or Bachelor’s degree in Business Administration, Human Resources, or a related field is strongly preferred.

• Prior experience in the healthcare sector is preferred.

• Familiarity with healthcare and medical terminology is preferred.

• Knowledge of general Human Resource principles is preferred.

• Awareness of Federal, State, and County Agencies regulating the Healthcare Industry is preferred.

• Intermediate to advanced proficiency in MS Excel, Word, PowerPoint, and Outlook is necessary.

• Strong consultation, organizational, interpersonal, and work ethic skills are essential.

• Ability to seek information, prioritize tasks, and perform well in a high-pressure environment.

• Self-motivated, with a strong sense of direction and sensitivity to deadlines.

• Effective verbal and written communication skills are required.

• Ability to understand client/customer relationships and enhance Vituity’s positive image.

• Proficiency in applying information management principles, data analysis interpretation, and continuous quality improvement tools/methodologies.

• Capacity to engage in cross-organizational performance improvement initiatives.

• Proficient with office equipment and automated systems/applications/software.

• Ability to establish and maintain effective working relationships.

• Competency in reading, understanding, and communicating in English sufficient to perform job responsibilities.

• Ability to assess and convey information in clear reports to Human Resource, Finance, and Executive teams.

🏝️ Benefits

• Monthly wellness events and programs such as yoga, HIIT classes, and more.

• Training programs designed to support and advance your professional development.

• Team-building activities, including virtual scavenger hunts and holiday celebrations.

• Flexible work hours.

• Opportunities to participate in Vituity community events.

• Excellent health plan options.

• Coverage for dental, vision, HSA/FSA, life and AD&D, and more.

• Top-tier 401(k) retirement savings plans with a $1.20 match for every dollar up to 6%, plus discretionary profit-sharing contributions (eligible January following 18 months of service).

• Generous paid time off starting with 3-4 weeks annually.

• Discounts for student loan refinancing.

• Professional and career development programs.

• EAP and travel assistance included.

• A wellness program.

• A purpose-driven culture focused on enhancing the lives of patients, communities, and employees.

• An annual corporate Success Sharing bonus program based on company performance.

• Opportunities for remote work arrangements.