Portfolio Associate, PMO

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Assist in coordinating portfolio and project activities to ensure alignment with PMO and organizational goals.

• Provide support to the Portfolio Analyst in Planview administration, data upkeep, reporting, and user assistance.

• Aid Project Managers in maintaining precise portfolio details, including schedules, milestones, budgets, risks, resource information, financial data, and status updates.

• Facilitate monthly and quarterly reporting through the collection, validation, reconciliation follow-up, and documentation of data.

• Collect, review, and organize portfolio and project information for management reporting and governance meetings.

• Prepare and distribute standard portfolio reports, dashboards, data extracts, and project documents.

• Monitor data integrity and address gaps or discrepancies in collaboration with Project Managers, Portfolio Leads, Finance, and other stakeholders.

• Maintain project and portfolio documentation, which includes schedules, risk logs, action item trackers, job aids, and standard operating procedures.

• Support the consistent application of portfolio management tools, processes, and reporting standards.

• Assist with user training, onboarding, and first-level support for Planview and associated portfolio processes.

• Contribute to PMO continuous improvement efforts, such as reporting automation, process simplification, and enhancements in data quality.

• Provide backup assistance to the Portfolio Analyst when necessary.

⛳️ Requirements

• A Bachelor's Degree is required.

• Experience in project management or coordination is preferred.

• Preferred areas of study include Chemistry, Biology, Engineering, Business, or a related field.

• Additional Project Management certifications are valued but not mandatory.

• Strong proficiency in the Microsoft Office Suite, especially in Excel, PowerPoint, Project, and project management tools such as Planview, Smartsheet, and Planisware.

• Excellent organizational and time management skills, with the ability to manage multiple projects simultaneously.

• Outstanding written and verbal communication abilities.

• Detail-oriented with strong capabilities in documentation and process management.

• Experience with quality systems and GMP compliance is preferred.

• Capacity to work independently while effectively collaborating with cross-functional teams.

• Strong analytical and problem-solving skills are essential.

• Proficiency in English is required; additional languages may be necessary based on location.

• Experience with project management software and tools.

• Capability to identify and mitigate risks while maintaining project timelines.

• Strong customer service orientation complemented by excellent interpersonal skills.

• Flexibility to adapt to changing priorities and deadlines.

• Understanding of relevant industry regulations and standards.

• Experience in the pharmaceutical, healthcare, or scientific fields is preferred.

🏝️ Benefits

• Engage in meaningful work that makes a positive impact globally.

• Access to resources to achieve personal career objectives.

• Opportunities for career development.

• Reasonable accommodations for individuals with disabilities during employment processes and to perform essential job functions.

• Commitment to equal employment opportunity.