Personal Assistant – Life Admin, Digital Organisation

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Review, organize, and prioritize pending personal administration and projects.

• Develop a structured action plan to address a substantial backlog of tasks.

• Decompose complex or long-term projects into manageable steps and see them through to completion.

• Oversee personal email, manage inbox organization, and handle correspondence.

• Organize digital files, documents, cloud storage, and personal information efficiently.

• Manage calendars, set appointments, reminders, and keep track of important deadlines.

• Establish and maintain systems for task management and productivity.

• Make phone calls and conduct written outreach on behalf of the individual.

• Liaise professionally with banks, utilities, insurers, service providers, government institutions, and other organizations.

• Provide administrative support across the US, UK, and France.

• Securely manage passwords, accounts, and essential digital information.

• Research solutions and service providers as needed.

• Proactively follow up on outstanding matters without requiring constant guidance.

• Utilize modern productivity and AI tools to enhance efficiency.

• Create sustainable systems that keep personal administration organized over the long term.

⛳️ Requirements

• At least 4–5 years of experience as a Personal Assistant, Executive Assistant, Lifestyle Assistant, Professional Organizer, or in a similar role.

• Proven track record in managing personal/life administration, rather than just corporate administration.

• Strong organizational and project management skills.

• Excellent proficiency in written and spoken English.

• Confident in making professional phone calls and managing external correspondence.

• Strong skills in digital organization.

• Experience with email and inbox management, cloud storage, calendars, and task management systems.

• Comfortable using Google Workspace, Gmail, Notion, Todoist, password managers, and AI-based productivity tools.

• Able to work independently and establish structure without needing detailed directions.

• High level of discretion in handling private, personal, and potentially financial information.

• Comfortable working with international organizations and service providers.

• Able to work with significant overlap into US Eastern Time.

• Proficiency in the French language is a plus.

• Prior experience in managing personal administration in the UK or France is advantageous.

• Experience in family office, private client, concierge, or lifestyle management roles is a plus.

• Background in supporting busy executives, professionals, or families is beneficial.

• Experience assisting individuals during significant life changes or high administrative demand periods is advantageous.

🏝️ Benefits

• Opportunity to work in a dynamic and supportive environment.

• Competitive salary and benefits package.

• Professional development and growth opportunities.