Executive Assistant – Finance

This is a fully remote position, open to applicants in Connecticut, +1 more state.

📋 Description

• Deliver high-level administrative assistance to the Senior VP/CFO, Corporate Controller, and Finance leadership group.

• Manage the executive's calendar and act as a gatekeeper for conflicting priorities.

• Arrange intricate travel across multiple time zones and prepare meeting materials.

• Compose and revise confidential correspondence.

• Assess incoming issues and either route or respond as necessary.

• Complete expense reports and other routine administrative tasks.

• Act as the liaison between the executive's office and internal stakeholders.

• Monitor approved absences, Alternate Work Arrangements (AWAs), and time reports for Finance leadership.

• Oversee the Finance, Notary, and AAIG SharePoint sites and associated email aliases.

• Organize Board Committee meetings and maintain minutes for signature.

• Plan team retreats, budget planning sessions, and leadership meetings.

• Supervise the Administrative Assistants Information Group.

• Initiate purchase requisitions and keep track of event budgets.

⛳️ Requirements

• A minimum of 8 years in a similar executive support role (10+ years preferred).

• High school diploma is mandatory.

• A Bachelor's degree is preferred, or an equivalent mix of education and experience.

• Demonstrated capability to manage confidential information with utmost discretion.

• Excellent written and verbal communication skills, particularly with Board members and external partners.

• Ability to prioritize and manage competing deadlines in a dynamic environment.

• Advanced skills in Microsoft Office, Zoom/Teams, and enterprise systems (HRIS, financial systems, travel programs).

• Financial understanding necessary to develop, monitor, and manage budgets.

• Adaptability to a frequently changing environment.

• Willingness to provide after-hours support and travel occasionally (20%).

🏝️ Benefits

• Fully remote work setup.

• Occasional travel opportunities.

• Compensation packages take into account relevant work experience, geographic location, and internal equity.