Executive Assistant, Senior Director CAS, Western Europe

This is a fully remote position, open to applicants in Switzerland, +7 more countries.

📋 Description

• Assist the Senior Director of CAS Western Europe with various administrative and coordination tasks.

• Oversee the WE CAS and EPT Teams, which includes organizing recurring meetings, town halls, team communications, strategy documents, action item tracking, team-building activities, and community events.

• Manage calendars and coordinate meetings, conferences, travel arrangements, expense reports, communications, supplies, invoices, purchase orders, meeting minutes, agendas, action tracking, organizational charts, and email distribution lists.

• Execute non-routine administrative tasks and provide support for special projects or assignments.

• Collect, compile, and present information pertinent to iOU leader assignments, including analytics from the Organizational Health Survey and training completion performance.

• Assist in enhancing processes related to systems, workflows, and communications.

• Support the onboarding process for new direct staff members and contribute to the overarching team onboarding program.

• Organize logistics for quarterly strategic meetings at global locations, which includes content preparation, catering, AV setup, and venue reservations.

• Coordinate interviews for departmental staff openings in collaboration with HR, Talent Acquisition, and the Hiring Leader.

• Schedule appointments with both internal and external third-party partners, including hospitality venues and transportation/logistics providers.

• Report directly to the Senior Director of CAS Western Europe.

• Willingness to travel occasionally.

⛳️ Requirements

• An Associate's or Bachelor's degree, or equivalent experience, along with 6+ years of administrative support experience.

• Excellent organizational, technical, communication, and influencing abilities, both in writing and verbally.

• Capability to interact confidently at all organizational levels and with external business contacts.

• Proficient working knowledge of Microsoft Office applications, including Teams, PowerPoint, Word, Excel, and Outlook.

• Competence in creating meeting materials and following up to ensure timely receipt of content.

• Demonstrated experience in supporting projects and managing multiple priorities in a fast-paced environment.

• Professional handling of interruptions.

• Experience managing confidential and sensitive information.

• Strong motivation for achieving results, responsiveness, self-initiative, and ability to quickly learn and manage a diverse range of projects, tasks, and challenges in innovative ways.

• Availability to travel 3 to 4 times a year, totaling approximately 10 to 12 days annually.

🏝️ Benefits

• Flexible Work Arrangement.

• Competitive Salary and flexible Benefits Package.

• Extensive range of benefits, resources, and competitive compensation plans designed to support you at every stage of your career and life.

• Eligibility for a short-term incentive known as the Medtronic Incentive Plan (MIP).