Executive Assistant

This is a fully remote position, open to applicants in Spain.

📋 Description

• Provide primary assistance to the Executive Vice President of Global Delivery.

• Support the broader delivery leadership team to ensure that client commitments are fulfilled and operations are efficient.

• Enhance and maintain internal processes that aid delivery leadership.

• Facilitate the flow of information among delivery teams, leadership, and clients.

• Oversee the EVP of Global Delivery's calendar across various time zones.

• Organize stakeholder meetings, resolve scheduling conflicts, safeguard focus time, and prioritize urgent requests.

• Coordinate and manage international travel arrangements, including flights, hotels, transportation, and visa applications.

• Prepare comprehensive itineraries for client visits and site engagements.

• Accurately process expense reports with discretion.

• Serve as a liaison between the EVP, Executive Committee, and delivery teams.

• Route requests, communicate decisions and priorities, and coordinate efforts among distributed teams.

• Prepare materials for Board and Executive Committee meetings.

• Gather inputs, compile and format meeting packs, record minutes, and track action items.

• Develop agendas, distribute pre-read materials, take minutes, and follow up with action owners.

• Maintain a consolidated tracker of delivery commitments, milestones, client deliverables, escalations, and dependencies.

• Provide regular status updates highlighting items at risk.

• Manage sensitive information with the utmost confidentiality.

• Undertake additional responsibilities aligned with the purpose of the role.

⛳️ Requirements

• A minimum of 5 years of experience in an executive assistant or senior administrative capacity reporting directly to upper management.

• Ideally experience supporting delivery, operations, or client-facing leadership.

• Proven track record of accomplishments supporting C-suite and board-level executives.

• Strong organizational capabilities to balance multiple priorities and stakeholders.

• Excellent written and verbal communication skills in English.

• Proficiency in Spanish, Ukrainian, or Russian is advantageous.

• Ability to maintain confidentiality and manage sensitive company and client information with care.

• Demonstrated experience in managing international executive travel, including flights, accommodations, visas, itineraries, travel budgets, and expense management.

• Proven experience in leading projects from start to finish with accountability for budgets, deadlines, and stakeholder relations.

• Strong financial literacy, including the ability to interpret P&L statements, balance sheets, margins, cash flow, and costs.

• A flexible, proactive team player who thrives in fast-paced, high-growth environments.

• Confidence in collaborating with remote and distributed teams across various time zones.

🏝️ Benefits

• Comprehensive compensation and benefits package, including health insurance.

• Relocation assistance program.

• Flexibility to work remotely through our Work From Anywhere Culture.

• Opportunities for professional development.

• Access to certification programs.

• Mentorship and talent investment initiatives.

• Internal mobility opportunities.

• Internship opportunities available.

• Collaborate on significant projects for leading global clients.

• An inclusive and supportive workplace that encourages open communication.

• Regular team-building social events organized by the company.