Personal Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Take ownership of a dynamic calendar by coordinating both internal and external meetings.

• Efficiently schedule appointments and effectively manage any changes or conflicts that arise.

• Prioritize meetings to ensure optimal use of time.

• Prepare meeting schedules and ensure all pertinent information is available in advance.

• Collaborate across various stakeholders and time zones as needed.

• Organize UK and international travel, including flights, trains, accommodations, and transfers.

• Construct clear travel itineraries and ensure all arrangements proceed smoothly.

• Handle last-minute changes and address travel issues as necessary.

• Coordinate reservations, bookings, and other logistical elements.

• Actively arrange sales meetings with both prospective and existing clients.

• Communicate with prospects and external contacts to manage availability.

• Oversee scheduling and follow-ups to confirm meetings.

• Track upcoming sales meetings and assist in maintaining an organized appointment pipeline.

• Collaborate with the broader team to align diaries with commercial priorities.

• Perform daily administrative tasks and manage correspondence.

• Oversee emails, documents, bookings, and other ad hoc requests.

• Assist in organizing meetings, events, and team activities as needed.

• Uphold confidentiality when handling sensitive information.

• Anticipate needs and proactively address issues before they escalate.

• Provide adaptable support across the organization as priorities shift.

⛳️ Requirements

• Prior experience as a Personal Assistant, Executive Assistant, or in a comparable organizational role.

• Exceptional diary and calendar management capabilities.

• Experience in arranging travel and coordinating comprehensive itineraries.

• Highly organized with a keen attention to detail.

• Professional and confident communication skills when interacting with clients, prospects, and senior stakeholders.

• Proactive approach and willingness to take initiative rather than waiting for direction.

• Ability to manage competing priorities in a fast-paced environment.

• Strong written and verbal communication abilities.

• Proficient in using common productivity, calendar, and communication tools.

• Dependable, discreet, and trustworthy.

• Experience supporting a founder, CEO, or senior executive is preferred, but not mandatory.

• Experience in a fast-growing or entrepreneurial environment is a plus, but not required.

• Previous involvement in sales administration, meeting coordination, or commercial support is advantageous, but not essential.

• Experience working across multiple time zones and arranging international travel is a plus, but not required.

🏝️ Benefits

• Option for remote work.

• Full-time employment opportunity.