Executive Assistant

This is a fully remote position, open to applicants in Arizona, +3 more states.

📋 Description

• Oversee a dynamic and intricate calendar that includes internal leadership meetings, strategic evaluations, customer and partner interactions, as well as cross-functional operational rhythms.

• Organize both domestic and international travel arrangements, including itineraries, logistics, and associated expense management.

• Anticipate the needs of executives, safeguard their time, and ensure they are well-prepared for crucial meetings, decisions, and engagements.

• Prepare and coordinate briefing documents, agendas, background information, and follow-up tasks for executive gatherings.

• Assist in maintaining the operational cadence of the organization, which includes scheduling meetings, team checkpoints, and priority reviews.

• Serve as a professional point of contact for both internal and external stakeholders.

• Ensure follow-through on action items by tracking commitments, highlighting deadlines, and collaborating across various functions.

• Work alongside the Office of the President, other executive assistants, and cross-functional partners to synchronize executive schedules and priorities.

• Enhance administrative processes, improve communication flow, and refine executive support practices.

• Facilitate the onboarding process for new members of the Revenue Operations team.

• Provide executive assistance to the SVP of Revenue Operations and offer additional support to the immediate leadership team.

⛳️ Requirements

• This position is remote, based on the West Coast of the United States, and aligned with Pacific Time.

• A minimum of 10 years of experience supporting C-level or senior executives in a fast-paced, high-growth, or highly matrixed setting.

• Proven capability to manage complex scheduling, global travel across time zones, and competing priorities with minimal supervision.

• Outstanding organizational abilities and meticulous attention to detail.

• Excellent written and verbal communication skills, complemented by a polished and professional demeanor.

• Established track record of handling highly sensitive and confidential information with discretion.

• Strong judgment, problem-solving skills, and a proactive, service-oriented attitude.

• Comfort in collaborating with senior stakeholders and cross-functional teams, both inside and outside the organization.

• Ability to swiftly adapt, remain composed under pressure, and uphold a high standard of execution.

• Willingness to travel as necessary.

• Demonstrated experience leveraging AI technologies to improve decision-making, streamline workflows and processes, enhance efficiency, and drive business results.

• Experience working with executive leadership teams and navigating highly dynamic operational environments.

• Proven ability to build trust quickly and serve as an extension of an executive leader.

• High proficiency with Google Suite, including calendar management, travel planning, presentations, expense tracking, and collaboration tools.

• Familiarity with and experience using generative AI and agentic tools to accomplish complex tasks efficiently.

• Background in event and off-site planning.

🏝️ Benefits

• Competitive compensation and equity awards as a market leader.

• Comprehensive wellness programs for physical and mental health.

• Generous vacation policy and holidays for personal recharge.

• Paid parental and adoption leave benefits.

• Opportunities for professional development for all employees, regardless of their role or level.

• Employee Networks, neighborhood groups, and volunteer opportunities to foster connections.

• A vibrant office culture equipped with world-class amenities.

• Performance bonuses.

• Equity grants.

• Health insurance coverage.

• 401k retirement plan.

• Paid time off policy.