People Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver strategic, operational, and administrative assistance to the Chief People Officer and the overall People Team.

• Create agendas, briefing documents, presentations, and follow-up communications for executive leadership while ensuring confidentiality is maintained.

• Manage executive-level recruiting processes, including scheduling interviews, communicating with candidates, preparing interview materials, and partnering with external search firms.

• Oversee executive calendars, handle complex scheduling, meeting logistics, materials preparation, note-taking, action-item tracking, and follow-up communications.

• Facilitate People Team and enterprise initiatives by managing timelines, deliverables, action items, stakeholder communications, and project documentation.

• Develop and sustain organizational charts and workforce planning documents; assist with organizational design and reporting-structure evaluations.

• Aid People Team programs, leadership meetings, listening sessions, town halls, engagement initiatives, surveys, feedback collection, reporting, and follow-up actions.

• Oversee scheduling, travel arrangements, and expense reporting for executive engagement activities.

• Plan and execute workforce events, meetings, and activities that promote engagement and collaboration.

• Act as a liaison between internal teams and external partners regarding meetings, communications, scheduling, and project-related activities.

• Coordinate continuous improvement initiatives related to People Team service delivery and team member experience, including identifying automation and systemic solutions.

• Adhere to relevant compliance requirements and communicate or escalate compliance issues as necessary.

• Execute other tasks as assigned.

⛳️ Requirements

• High school diploma or equivalent qualification.

• 4-6 years of progressive administrative, executive support, or related professional experience.

• Proven experience in supporting senior leaders by managing complex and competing priorities with a high level of independence.

• Outstanding organizational, prioritization, and time-management abilities, with exceptional attention to detail and follow-through.

• Excellent written and verbal communication skills, with the acumen to communicate effectively at all organizational levels.

• High level of discretion and sound judgment when dealing with sensitive, confidential, or urgent matters.

• Demonstrated capability to anticipate needs, proactively solve problems, and quickly adapt to shifting priorities.

• Strong proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint, with the ability to swiftly learn and effectively utilize new systems and tools.

• Ability to conduct oneself with professionalism, composure, and diplomacy in a fast-paced environment.

• Proficient in communicating fluently in both verbal and written English.

• Ability to contribute to a diverse and inclusive workplace.

• Basic computer literacy to effectively navigate and utilize necessary technology for the role.

• Knowledge of and ability to adhere to applicable federal and state compliance requirements and regulations, including those set by the U.S. Department of Education, accrediting agencies, state regulations, and internal policies and procedures.

• Preferred: Associate’s degree or equivalent combination of education and professional experience.

• Preferred: Experience in supporting a senior executive.

• Preferred: Professional background in Human Resources or People functions.

• Preferred: SHRM or other relevant certification.

• Preferred: Advanced proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Teams.

🏝️ Benefits

• Medical (including prescription), Dental, Vision (UMA subsidized)

• FSA/HSA (Depending on Medical Plan chosen)

• Basic Life Insurance (UMA paid) minimum $50,000 - maximum $250,000 (1x annual salary)

• Additional Voluntary Life Insurance (Team Member paid)

• Employee Assistance Program – EAP (UMA paid)

• Long Term Disability (UMA paid)

• Short Term Disability (Team Member paid)

• Supplemental Insurance such as Critical Illness, Accident, and Hospital (Team Member Paid)

• Paid Time Off – 15 days accrued in year 1, 9 holidays, and 1 day of Volunteering Time Off

• 401k (eligible upon completion of 90 days of employment and must be at least 18 years of age)

• Pet Insurance

• Identity Theft Protection

• Fully remote work arrangement

• Home office setup support and the ability to hard wire into a high-speed internet connection

• Accommodation consideration available upon request