People Operations Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage intricate interview schedules, panel interviews, and candidate interactions across various time zones

• Ensure accurate candidate information is maintained in the ATS and facilitate smooth progression through the recruitment pipeline

• Act as the primary candidate liaison for scheduling, updates on status, and general inquiries

• Create, publish, and revise job requisitions across job boards, career sites, and internal platforms

• Keep recruitment trackers updated, document candidate feedback, and produce basic recruiting metrics reports

• Oversee new-hire pre-boarding processes, including background checks, reference checks, and logistics for test projects

• Organize hardware, software access, and welcome materials prior to the new hires' first day

• Arrange and lead Day 1/Week 1 orientations, administrative syncs, and introductory meetings

• Collect, verify, and securely store employment documents, I-9/tax forms, and policy acknowledgments

• Update and maintain SOPs and internal task checklists in ClickUp

• Safeguard employee records and ensure candidate confidentiality

• Support People Operations with administrative tasks, special projects, and process improvement initiatives

• Review and optimize interview scheduling and ATS workflows

• Manage the entire pre-boarding and onboarding process while ensuring compliance

⛳️ Requirements

• 2–3 years of relevant experience in an administrative, coordination, HR support, or executive assistance capacity

• Strong expertise in Google Workspace (Gmail, Google Calendar, Docs, Sheets) or similar cloud-based productivity tools

• Familiarity with project management software like ClickUp or Monday.com is highly preferred

• Outstanding written and verbal communication abilities

• Keen attention to detail, excellent organizational skills, and strong follow-through

• Capability to handle sensitive candidate and employee information with utmost confidentiality and discretion

• Competence to work independently, manage competing deadlines, and thrive in a fast-paced, remote-first environment

• Willingness to accommodate limited necessary travel

• Availability to work during U.S. time zones, regardless of location

• Access to a computer, reliable internet connection, and a distraction-free workspace

• Must be legally authorized to work in the United States without sponsorship

• Previous experience with ATS, HRIS platforms, or project management tools is ideal

• Direct experience in recruitment administration, interview scheduling, or facilitating new-hire onboarding is preferred

🏝️ Benefits

• 15 days of paid time off (PTO)

• 10 paid U.S. holidays annually

• Comprehensive healthcare, dental, and vision coverage

• 401(k) plan with an industry-leading company match

• Exclusive discounts on employee products

• Paid projects may be included in the interview process