People and Business Support Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee daily recruitment administration and onboarding processes for new hires and internal transfers.

• Draft employment offers for assessment prior to issuance.

• Prepare Change of Contract documents for internal transfers for necessary approvals.

• Initiate and manage background checks for new employees and team members undergoing transfers.

• Organize and implement onboarding and induction requirements for new hires.

• Enter, update, and sustain employee records across HR systems.

• Set up new employees and manage employment changes within Workbench.

• Ensure employee information is accurate, current, complete, and compliant.

• Upload, categorize, name, and maintain employee documents in accordance with company protocols.

• Coordinate termination administration and offboarding processes.

• Draft termination documentation for review and approval.

• Remove departing employees from pertinent systems and records.

• Raise and process purchase orders accurately within specified timeframes.

• Manage Careers and HR inboxes, addressing, prioritizing, and routing inquiries.

• Maintain precise Salesforce records for accounts, contacts, leads, and opportunities.

• Document tender opportunities, project details, key dates, outcomes, client interactions, meetings, and follow-up actions.

• Evaluate data quality by spotting duplicates, outdated records, and gaps in information.

• Produce standard reports and updates on the pipeline.

• Monitor tender portals and registers for new opportunities.

• Maintain tender tracking logs and submission schedules.

• Coordinate, format, and proofread tender documentation and compliance submissions.

• Keep an organized library of standard tender content, certifications, insurance documents, and company information.

• Prepare and coordinate thorough and timely tender submissions.

• Provide administrative assistance to the Business Development and Tendering teams.

• Organize meetings and maintain well-structured shared folders and documentation.

• Document training and handover sessions and convert them into user-friendly process guides.

• Review and update user guides and process documentation as necessary.

• Leverage AI tools and technology to enhance administrative efficiency and streamline workflows.

⛳️ Requirements

• A Bachelor's degree in Human Resources, Business Administration, or a related field is preferred, but not mandatory.

• A minimum of 3 years of experience in human resources, recruitment, onboarding, business development support, tendering, or a similar administrative role.

• Proficiency in HR software, HR systems, and AI tools aimed at enhancing efficiency and optimizing workflows.

• Experience with Salesforce or a comparable CRM platform is highly valued.

• Strong skills in Microsoft Excel, including the ability to manage, analyze, and maintain precise data records.

• Competence in Microsoft Word with the capability to format, proofread, and produce professional documents.

• Outstanding written and verbal communication abilities.

• Excellent organizational skills with the capacity to manage competing priorities across multiple teams.

• Ability to excel in a fast-paced environment and effectively prioritize tasks.

• Exceptional attention to detail and a commitment to maintaining accurate and up-to-date records.

• Capability to handle confidential and sensitive information with discretion and professionalism.

🏝️ Benefits

• HMO, Dental, and Life Insurance for you and one free dependent from the first day.

• Option to enroll additional dependents.

• Paid Birthday, Vacation, Medical, and Maternity Leaves.

• Up to 6 Vacation Leaves convertible to cash on your anniversary.

• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more.