Payroll Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Handle end-to-end payroll for various clients utilizing the vendor-specific platform.

• Conduct audits on payroll data for earnings, deductions, and accruals.

• Execute payroll balancing to guarantee accurate and error-free processing.

• Oversee new hires, terminations, compensation adjustments, and changes in earnings/deductions.

• Manage off-cycle payrolls, bonuses, commissions, and retroactive adjustments.

• Assist with payroll imports, integrations, and reviews of timekeeping data.

• Gather, validate, and process payroll inputs from clients.

• Aid in new client onboarding by documenting payroll workflows, schedules, and operational procedures.

• Examine client payroll procedures and suggest enhancements.

• Create and maintain client-specific payroll Standard Operating Procedures (SOPs) and onboarding materials.

• Transition payroll operations to standardized workflows that align with PuzzleHR practices.

• Investigate and resolve payroll discrepancies and client inquiries.

• Engage in payroll projects, system optimizations, and onboarding tasks.

• Collaborate across departments to support payroll processing, ensure data accuracy, and resolve issues promptly.

• Carry out additional tasks as assigned.

⛳️ Requirements

• Practical experience in payroll processing with the vendor-specific system.

• Advanced proficiency in Microsoft Excel, including auditing, manipulating, and reconciling extensive payroll datasets.

• Experience utilizing Excel for payroll balancing, variance analysis, retro calculations, and data validation.

• Comprehensive knowledge of VLOOKUP/XLOOKUP, SUMIF(S), COUNTIF(S), IF statements, and pivot tables.

• Capability to import/export payroll files and review data feeds in Excel.

• Experience managing payroll communications with clients.

• Strong verbal and written communication abilities.

• Excellent customer service and interpersonal skills.

• Competence in managing multiple payrolls within a deadline-driven environment.

• Proven problem-solving abilities in complex payroll scenarios.

• Capacity to work independently and collaboratively in a fast-paced setting.

• Ability to analyze payroll workflows to identify opportunities for operational improvement and process standardization.

• Strong documentation and organizational skills, including creating detailed client-specific payroll procedures and SOPs.

• Two (2) to four (4) years of direct vendor-specific payroll experience is required.

• Familiarity with payroll principles, practices, and procedures.

• Bachelor’s degree in Human Resources, Business, Finance, or a related field — or equivalent experience preferred.

• Preferred: Five (5) or more years of payroll processing experience.

• Preferred: Experience in benefits and earnings/deduction configuration.

• Preferred: Client payroll onboarding or implementation experience.

• Ability to sit at a desk and work on a computer for prolonged periods.

• Ability to lift up to 15 pounds occasionally.

• Capability to participate in video conferences/meetings.

🏝️ Benefits

• Fully remote work arrangement.

• Equal opportunity employment.

• Reasonable accommodations for individuals with disabilities.