Payroll Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in transitioning from the existing PEO model to an in-house global payroll and benefits provider.

• Develop automated workflows, controls, system integrations, and comprehensive documentation.

• Implement full-cycle multi-state US payroll processes.

• Supervise Canadian payroll processing directly.

• Evaluate and formulate the roadmap for executing payroll in India.

• Ensure adherence to payroll compliance with US, Canadian, and international statutory obligations.

• Reconcile payroll data with the general ledger accurately.

• Oversee monthly journal entries, payroll accruals, benefit allocations, and support balance-sheet reconciliation.

• Collaborate with the People team regarding benefit deductions, equity payroll tax implications, compensation modifications, and HRIS/payroll data integrity.

• Track payroll tax compliance and monitor regulatory changes.

• Maintain internal controls and lead audits related to payroll, workers’ compensation, and taxes.

• Address employee inquiries about payroll and taxes, including withholdings, direct deposits, and pay statements.

• Achieve over 95% payroll accuracy and ensure 100% timely disbursement.

• Review payroll journal entries, accruals, and reconciliations in FloQast/ERP within two business days.

• Aim for over 85% automation in payroll data synchronization across HRIS, time tracking, benefit providers, and NetSuite.

• Complete the transition from PEO to in-house US payroll within the first 90–180 days.

• Assess India payroll operating models and provide recommendations to the VP and Controller.

• Enhance payroll workflows, NetSuite integrations, and FloQast processes.

• Execute the chosen architecture for payroll in India.

• Lead annual payroll, 401(k)/RRSP, and statutory tax audits.

⛳️ Requirements

• Minimum of 5 years of progressive experience in payroll administration.

• Proven ability to establish payroll processes within a rapidly growing tech organization.

• Extensive technical expertise in US multi-state payroll.

• Familiarity with Canadian payroll regulations.

• Understanding of international tax and compliance frameworks.

• Experience in evaluating or setting up payroll in India is highly desirable.

• Practical experience with payroll platforms like Rippling, ADP, or Workday.

• Proficient in integrating with NetSuite ERP.

• Experience with management tools for close processes.

• Exceptional discretion in handling sensitive compensation data and confidential employee records.

• Strong communication skills for resolving employee inquiries and collaborating with People, Legal, and Finance teams.

• Excellent analytical abilities.

• Demonstrated history of automating manual processes to enhance efficiency and minimize payroll errors.

🏝️ Benefits

• Selection of medical, dental, and vision insurance plans for you and your family.

• Additional insurance coverage options for life, accident, or critical illness.

• Flexible paid time off policy.

• Sick leave provision.

• Short-term and long-term disability coverage.

• 10 US observed holidays.

• Canadian statutory holidays based on province.

• Stipend for home office expenses.

• 401(k) plan for US-based employees.

• RRSP for Canada-based employees.

• Paid parental leave.

• Local in-person meet-up program.

• Equity opportunities.