Payroll & Billing Specialist

This is a fully remote position, open to applicants in Arizona, +4 more states.

📋 Description

• Create precise client invoices in accordance with billing agreements and contracts.

• Authenticate temporary employees’ timesheets and expense claims.

• Address billing discrepancies in collaboration with internal teams and clients.

• Compile and execute weekly and monthly invoicing.

• Ensure timely and accurate payroll processing for temporary staff.

• Keep payroll records up to date and resolve employee inquiries.

• Input late timesheets and service logs, generate payroll reports, and reconcile any discrepancies.

• Follow up on outstanding timesheets.

• Manage new-hire onboarding processes, including documentation collection, background checks, and orientation.

• Provide essential onboarding materials, documentation, and training.

• Assist new employees and respond to their inquiries or concerns.

• Review LiveScan and TB test results.

• Oversee the virtual completion of Section 2 of the I-9 process.

• Conduct reference checks with supervisors and assess references.

• Ensure all compliance documentation, permits, credentials, and licenses are up to date and legally compliant.

• Maintain current knowledge of employment laws and regulations.

• Supervise employment paperwork, tax documents, and I-9 verifications.

• Monitor regulatory changes and adapt internal procedures accordingly.

• Track expiration dates for permits and licenses.

• Act as a liaison among clients, employees, and internal teams.

• Collaborate effectively with recruiters and account managers.

• Provide administrative support and guidance to employees.

• Prepare monthly CSS and oversight visit reports.

• Update employee records and monitor payroll and invoicing inboxes.

• Process personnel changes, including direct deposits and compliance metrics tracking.

• Train and audit junior Business Administration Specialists.

• Perform additional tasks as assigned.

⛳️ Requirements

• The position operates from 8:30 a.m. to 5 p.m. PST.

• Minimum of 1 year of leadership experience within CCE or 2 years in HR, credentialing, or payroll/billing administration in a high-volume setting.

• Strong comprehension of employment laws and regulations.

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint), relevant payroll/billing software, and Google Drive (Docs, Sheets, Forms).

• Exceptional attention to detail in paperwork and data entry.

• Outstanding organizational skills; capability to manage multiple tasks and meet deadlines.

• Strong verbal and written communication abilities.

• Team-oriented mindset.

• Capacity to handle highly confidential information with discretion.

• High School diploma or equivalent is required.

• A degree in business administration or a related field is preferred.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional development and advancement.

• Supportive work environment encouraging collaboration and innovation.