Payroll, Accounting Manager

This is a fully remote position, open to applicants in New York.

📋 Description

• Manage the complete execution of community and corporate pay cycles, both on-cycle and off-cycle, within Workday.

• Create and uphold payroll calendars, input deadlines, and audit/confirmation checkpoints throughout the portfolio.

• Oversee, mentor, and balance the workload of the Payroll Specialist team.

• Take responsibility for resolving payroll errors and implementing root-cause solutions.

• Develop and maintain documentation for payroll processes, controls, and business continuity coverage.

• Establish standardized intake and onboarding workflows for new hires, status changes, and new position requisitions.

• Collaborate with community and operations leadership on timesheet input standards and compliance.

• Manage payroll GL configuration in Workday and its integration with Yardi Voyager.

• Generate and verify payroll journal entries, accruals, and billbacks in conjunction with the accounting team.

• Reconcile payroll bank and clearing accounts; assist with month-end closing, intercompany allocations, and audit inquiries.

• Develop and sustain corporate and regional salary allocation methodologies in partnership with the VP of Accounting.

• Act as the primary relationship manager for the payroll services partner, overseeing case management, SLA tracking, and quarterly tax balancing reviews.

• Manage multi-state payroll tax obligations, including registrations, SUI rates, jurisdiction setup, and agency notice resolutions across six states.

• Supervise garnishments, W-2 season, year-end processing, and coordination of unemployment claims.

• Create and maintain payroll reports in Workday, contributing to portfolio labor metrics.

• Compile a monthly payroll input scorecard for community and regional leadership review.

• Report directly to the VP of Accounting and supervise Payroll Specialists.

• Support payroll operations across 37 senior living communities located in NJ, NY, PA, DE, MA, and CT, as well as corporate entities.

⛳️ Requirements

• Bachelor's degree in Accounting or Finance is required.

• 5–8+ years of progressive experience in payroll and/or payroll accounting.

• Experience in multi-state and multi-entity payroll environments is required.

• Experience with organizations of 1,000+ employees is strongly preferred.

• Proven fluency in GL/accounting processes: journal entries, account mapping, cost allocations, reconciliations, and close support.

• Familiarity with Yardi is a plus.

• Experience in designing payroll processes, including intake forms, input standards, and position setup workflows.

• Ability to drive accountability for data quality among field managers.

• Workday Payroll experience is strongly preferred, particularly in report writing with custom reports and calculated fields.

• Experience with a managed-payroll or BPO vendor relationship is a significant advantage.

• Experience in payroll or HRIS system implementation is a plus.

• Background in senior living, healthcare, or hospitality industries is a plus.

• Working knowledge of multi-state wage & hour regulations and payroll tax compliance in NJ, NY, PA, DE, MA, and CT.

🏝️ Benefits

• Health Insurance: Medical/Rx, Dental, and Vision.

• Life Insurance/AD&D.

• Short Term Disability and Long-Term Disability.

• Basic Life & Accidental Death & Dismemberment (AD&D) Insurance.

• FSA (Commuter/Parking).

• Employee Assistance Program (EAP).

• 401(k) Retirement with Company Match.

• Paid Time Off (PTO) and Holidays.

• Tuition Reimbursement.

• Employee Referral Bonus.

• Resident Referral Bonus.

• Remote work.