Payroll Accountant

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the biweekly payroll for employees located in various states.

• Assess changes in employee status, time entries, earnings, deductions, taxes, reimbursements, and payroll anomalies.

• Conduct pre- and post-payroll audits and address any discrepancies.

• Manage payroll information within Rippling and facilitate data integration between Rippling and Deltek Vantagepoint.

• Track work locations and assist with multi-state payroll registrations, tax accounts, withholding, and reciprocity obligations.

• Ensure compliance with federal, state, and local payroll regulations.

• Reconcile payroll registers, funding, tax submissions, benefit deductions, labor distribution, and the general ledger.

• Prepare and record payroll-related journal entries.

• Review and rectify labor distribution and payroll coding.

• Address employee payroll inquiries and liaise with HR, benefit providers, and payroll vendors.

• Assist with quarterly and year-end payroll processes, including W-2/W-2c reporting and payroll tax reconciliations.

• Support 401(k) administration and nondiscrimination testing efforts.

• Prepare audit schedules for payroll, workers' compensation, and retirement plans.

• Maintain payroll procedures, controls, calendars, and documentation.

• Conduct monthly balance sheet reconciliations.

• Investigate and resolve reconciling items and accounting discrepancies.

• Create and post both recurring and nonrecurring journal entries.

• Assist with the monthly, quarterly, and year-end closing processes.

• Review transaction coding and ensure financial information aligns with the general ledger.

• Provide support for accounts receivable, collections, cash applications, accounts payable, and employee expense reports.

• Prepare audit materials, ad hoc reports, and financial analyses.

• Maintain accounting records and uphold internal controls.

• Complete assigned tasks and deliverables punctually and within budget.

• Perform other related accounting and administrative responsibilities as needed.

⛳️ Requirements

• Bachelor's degree in accounting, finance, business administration, or a related discipline, or an equivalent mix of education and relevant experience.

• Two to five years of progressive experience in payroll and/or accounting.

• Practical experience in payroll processing and general ledger operations.

• Familiarity with payroll for employees across multiple states.

• Solid understanding of federal, state, and local payroll taxes, deductions, wage-and-hour regulations, and year-end payroll reporting.

• Experience in preparing balance sheet reconciliations and journal entries.

• Background in supporting the monthly financial closing process.

• Knowledge of GAAP and accrual accounting principles.

• Comprehension of the interplay between payroll, project costing, the income statement, and the balance sheet.

• Proficiency in Microsoft Excel, including formulas, lookups, pivot tables, sorting, filtering, and data reconciliation.

• Ability to protect personally identifiable information and maintain confidentiality of payroll and employee data.

• Strong written and verbal communication skills.

• Capacity to work independently while collaborating with Accounting, Human Resources, and Operations teams.

• Skill in prioritizing payroll deadlines and month-end closing responsibilities.

• Must reside near a major US airport.

• Required: Valid REAL ID or an acceptable alternative, such as a passport, for business air travel.

🏝️ Benefits

• Selection of comprehensive medical plans, including two PPO-style options and an HDHP with HSA alternative.

• Dental and vision insurance plans.

• Medical, dental, and vision coverage for spouse/domestic partner and dependent children up to age 26.

• 401(k) plan with company matching and a self-directed brokerage account option.

• Paid time off (PTO), including additional leave during the last week of the year.

• Company-funded life insurance for employees and eligible dependents.

• Coverage for short- and long-term disabilities.

• Accidental death and dismemberment (AD&D) coverage.

• Opportunities for professional development.

• Tuition reimbursement programs.

• Assistance with professional licensing.

• Paid parental leave after one year of employment.

• Collaborative remote working environment.

• Travel opportunities up to 5%.