Part-time Property Assistant – Temp to Perm

This is a fully remote position, open to applicants in Texas.

📋 Description

• Serve as the primary liaison for tenants and support property management in accordance with company policies, procedures, and standards.

• Acquire knowledge and skills in expense management, accounts receivable, facilities management, and tenant relations.

• Prepare and maintain daily accounting data.

• Assist with on-site activities related to a property or group of properties.

• Coordinate daily operations and special projects with vendors, including landscaping and janitorial services.

• Monitor and address tenant service requests using reporting software; manage and close work orders.

• Lead initiatives for tenant coordination and retention.

• Schedule building activities such as move-ins/move-outs, fire drills, and tenant events.

• Manage Google calendars for food trucks, events, on-call engineers, conference rooms, and security.

• Establish and maintain relationships with food truck vendors and coordinate weekly schedules as applicable.

• Oversee the building security access card system and manage access card assignments.

• Assist with the tenant move-in and move-out processes and related procedures.

• Support managers during regular property inspections.

• Maintain virtual and physical lease and project files.

• Aid in the upkeep of the Building Manual and tenant welcome packet.

• Contribute to the preparation of weekly asset management reports.

• Track and ensure current Certificates of Insurance for tenants and vendors using MyCOI.

• Assist with lease commencement letters, tenant rental coupons, operating expense escalation letters, and reconciliation letters.

• Update parking and access control cards for properties and tenants.

• Enter abstracts into Yardi, MRI, or other accounting software.

• Generate aged receivables reports and monitor outstanding items.

• Conduct initial rent collection communications via email.

• Prepare and maintain spreadsheets for submeter billing.

• Prepare tenant utility bill-backs and assist the Property Manager with tenant invoices and accounting tasks.

• Generate tenant late letters and default notices as instructed by the Property Manager.

• Maintain updated contact lists for building and tenant communications.

⛳️ Requirements

• Proficient in Excel and the Microsoft Office Suite.

• Ability to learn and work within various software platforms.

• Strong verbal, written, and organizational skills.

• Exceptional customer service abilities.

• Capable of completing assigned projects with minimal supervision and working independently.

• Preferred knowledge of security systems, card access, and online maintenance request systems.

• 2+ years of relevant work experience preferred.

• High School Diploma required.

• Undergraduate Degree preferred.

• Experience with MRI, Yardi, or Kardin is preferred.

• Must be able to sit for extended periods.

• Ability to lift files weighing up to 15 pounds, open filing cabinets, and bend or stand as needed.

• Required to walk properties over long distances in diverse conditions.

🏝️ Benefits

• No benefits, perks, or additional compensation details are explicitly mentioned in the posting.