Owner – Furnished Equipment Coordinator

This is a fully remote position, open to applicants in California.

📋 Description

• Develop, manage, and sustain the master OFE log as the definitive source for comprehensive equipment tracking.

• Ensure tracking logs are up-to-date and accessible for all stakeholders.

• Enforce compliance with model metadata in accordance with the Asset Information Requirements (AIR) schema using automated validation tools.

• Oversee the Common Data Environment (CDE) for the OFE register and associated documentation.

• Define responsibilities regarding the furnishing, purchasing, delivery, installation, connection, testing, commissioning, warranty, and acceptance of each OFE item.

• Identify and address scope discrepancies through a RASCI matrix.

• Gather and track vendor cut sheets, installation manuals, utility and clearance requirements, structural support needs, data/IT needs, and maintenance access criteria.

• Coordinate OFE requirements across architectural, structural, MEP, low-voltage, BIM/VDC, and field teams.

• Notify BIM/VDC of OFE design alterations to maintain the schedule for clash resolution.

• Supervise equipment selections, purchase orders, lead times, submittals, fabrication, shipping, delivery, storage, and installation timelines.

• Escalate issues related to late decisions, missing vendor information, changed equipment specifications, delivery conflicts, and scheduling impacts.

• Utilize Synchro and Navisworks for visual planning and 4D sequencing.

• Track delivery confirmations, installation validations, commissioning, warranties, O&M manuals, serial numbers, asset tags, and final acceptance processes.

• Confirm asset metadata against the AIR schema prior to operational sign-off and transfer to the owner.

• Provide asset data and closeout documentation while facilitating digital handoff.

• Collaborate with owners, procurement, vendors, design teams, BIM/VDC, general contractors, field teams, trade contractors, commissioning, and facilities teams.

⛳️ Requirements

• 5 to 7 years of relevant experience in equipment procurement, project management, owner's representation, procurement coordination, mission-critical equipment planning, or a similar field.

• Strong comprehension of construction sequencing, design collaboration, submittals, RFIs, procurement, logistics, and project closeout.

• Familiarity with MEP, structural, low-voltage, and architectural coordination challenges associated with equipment installation.

• Capability to create and manage equipment logs, and to read and interpret drawings, specifications, equipment cut sheets, installation manuals, and coordination documents.

• Experience collaborating across owner, vendor, design, general contractor, trade, commissioning, and operations stakeholders on active projects.

• Proficiency in Procore and Autodesk Construction Cloud, or similar project management and document control platforms.

• Skilled in Smartsheet and Excel for log management, tracking, and reporting purposes.

• Proficient in Bluebeam for reviewing and marking up drawings.

• Experienced in using Synchro and Navisworks for 4D sequencing and model assessment, or similar visual planning tools.

• Solid understanding of construction documents, submittals, and equipment coordination workflows.

• Ability to maintain structured data at scale, including equipment registers, metadata, and asset records.

• Knowledge of construction schedules and the ability to interpret installation timelines and critical-path impacts.

• Working proficiency in Procore, Autodesk Construction Cloud, Bluebeam, Smartsheet, Excel, and 4D review tools like Synchro or Navisworks.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health, dental, and vision insurance.

• Opportunities for professional development and career advancement.

• Flexible working hours and remote work options.

• Collaborative and innovative work environment.