Operations Officer – Finance

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Oversee designated payment and accounts payable processes, which involve reviewing invoices, coding transactions, and preparing payments across various platforms and currencies.

• Ensure that payments and expenses possess the necessary approvals and supporting documentation, while actively following up on any missing information or discrepancies.

• Assess credit card and expense reports, arranging or providing approvals within the scope of delegated authority.

• Accurately apply the appropriate entity, currency, account, and project coding, seeking assistance when the treatment is unclear.

• Maintain precise accounting records and assist with reconciliations for bank, payment-platform, and other accounts, investigating and resolving any discrepancies.

• Aid in the monthly and quarterly closing processes, financial reporting, and audits by preparing schedules, verifying data, and responding to information requests.

• Assist in maintaining assigned financial trackers, such as revenue, grants, advances, or budget expenditures, and highlight any discrepancies or outstanding items.

• Liaise with vendors, colleagues, and budget holders to address inquiries and gather timely information, promptly escalating any delays or competing priorities.

• Organize and keep financial records and process documentation accessible, ensuring clear handovers and backup support for colleagues, including payments.

• Enforce and clarify Finance policies, safeguard confidential information, and adhere to established financial controls and compliance procedures.

• Contribute to enhancements in processes and systems through documentation, testing, data checks, and the adoption of approved tools and automation.

• Collaborate with colleagues across Operations and campaigns on financial processes and undertake other relevant Finance responsibilities as agreed.

⛳️ Requirements

• Hands-on experience in finance operations, accounts payable, and/or accounting, along with an understanding of reconciliations and financial controls.

• Outstanding attention to detail, organizational abilities, and reliable follow-through.

• Strong problem-solving skills, capable of investigating discrepancies and knowing when to seek assistance.

• Exceptional written and verbal communication skills, including tactful follow-up with colleagues and vendors.

• Strong teamwork capabilities and the ability to take ownership of assigned tasks within agreed responsibilities and approval processes.

• A growth-oriented mindset, eagerness to learn, and interest in enhancing financial processes.

• High level of professionalism and discretion when managing confidential financial and personal information.

• Capability to handle competing deadlines, communicate capacity constraints early, and adapt to shifting priorities in a remote team.

• Dedication and commitment to global justice, citizen empowerment, and social change.

• Competence in using spreadsheets to organize, reconcile, and verify financial data, with a willingness to learn new systems.

• Proficiency in Google Workspace and online collaboration tools such as Slack and Zoom.

• Experience with QuickBooks or another accounting software is preferred.

• Familiarity with international payments, multiple currencies, or multiple entities is an advantage.

• High proficiency in English is required.

• Additional languages are a plus.

🏝️ Benefits

• 5 weeks of paid vacation annually

• 10 paid holidays each year

• Up to $3,000 USD allocated for training and development yearly

• Up to $1,500 USD for language development each year

• Workspace support, including reimbursement for home office or co-working expenses