Operations Lead

This is a fully remote position, open to applicants in California, +1 more state.

📋 Description

• Take charge of accounts payable and receivable, client invoicing, vendor payments, and expense reconciliation.

• Oversee financial reporting, budgeting, cash-flow monitoring, and forecasting to assist leadership in decision-making.

• Evaluate, revise, and manage client and vendor agreements, NDAs, and other contractual documents.

• Identify potential risks, facilitate negotiations, and ensure adherence to business compliance, insurance, and administrative standards.

• Supervise the onboarding and offboarding processes for employees and contractors, including documentation, policies, and vendor management.

• Develop and enhance internal workflows, reporting dashboards, and operational systems.

• Detect inefficiencies, automate repetitive tasks, and proactively deploy scalable solutions.

• Collaborate directly with company leadership and contribute to the organization’s growth.

• Assist in establishing systems and processes for a rapidly growing creative business catering to tech startups.

⛳️ Requirements

• 3–5 years of experience in business operations, finance operations, or comparable roles.

• Experience in a fast-growing startup environment is highly advantageous.

• Ability to excel in a fast-paced and demanding setting.

• Highly motivated, adaptable, and willing to exceed expectations when necessary.

• Incredibly proactive and resourceful, demonstrating a strong sense of ownership.

• Capability to foresee issues, take initiative, and independently drive solutions.

• Outstanding organizational skills and meticulous attention to detail.

• Proficiency in managing competing priorities and consistently following through on tasks.

• Experience in reviewing and redlining contracts, identifying risks, and negotiating commercial terms is a significant advantage.

• Familiarity with AI tools and a strong desire to utilize AI and automation to enhance workflows and productivity.

• Excellent communication abilities, sound judgment, and the capability to work independently with leadership, employees, clients, and vendors.

• Must reside in the United States.

• Must be comfortable working late nights and weekends as necessary.

• Must not require employment visa sponsorship, according to the application question.

🏝️ Benefits

• Healthcare coverage.

• PTO.

• Company holidays.

• Remote-friendly, flexible, and entrepreneurial work environment.

• Opportunity to work directly with company leadership.

• Insight into the operations of a fast-growing creative business.

• Chance to aid in establishing scalable systems and processes.

• Opportunity for increased ownership as the company grows.