Operations Executive – Chief Of Staff

This is a fully remote position, open to applicants in Mexico, +5 more countries.

📋 Description

• Safeguard the founder’s focused work periods, organize meetings, enforce priorities, and manage access to his schedule.

• Operate the follow-up process for action items, responsible parties, deadlines, reminders, escalations, messages, emails, and internal communications.

• Develop and manage the company’s operational system using Trello, Asana, or Notion.

• Assign project leads, timelines, next steps, and criteria for completion.

• Ensure department leaders are accountable for their commitments.

• Manage the full lifecycle of hiring for key positions, including candidate pipelines, scheduling, scorecards, assignments, Loom reviews, and reference checks.

• Supervise content operations and monitor output, deadlines, and approvals across YouTube, Instagram, and email platforms.

• Gather and analyze the monthly Profit and Loss statement, maintain KPI dashboards, and conduct weekly reports.

• Review payroll and suggest modifications to salary increases, compensation structures, inefficiencies, and staffing levels.

• Oversee various operational projects, including home studio setup and software cost assessments.

• Implement AI solutions in workflows and provide guidance to department leaders on AI utilization.

• Transition from execution and systems management to responsibilities associated with the Office of the CEO and Chief of Staff over a period of 3 to 18 months.

⛳️ Requirements

• You are an operational expert who thrives on execution, organization, and transforming chaos into order.

• Possess extreme ownership and the ability to proactively anticipate needs.

• Capable of making sound decisions independently.

• Comfortable working behind the scenes while the founder engages with the audience.

• Demonstrate discretion and the ability to manage high levels of confidentiality and access.

• Exhibit clear and detailed writing skills.

• Enjoy running a structured system and ensuring accountability.

• Comfortable with administrative tasks, follow-ups, conflict resolution, and less glamorous responsibilities.

• Familiarity with Google Workspace, Slack, Trello or Asana, Calendly, Zoom, and Loom.

🏝️ Benefits

• Remote work opportunities.

• Flexible working hours.

• Competitive compensation in USD ranging from $3k-5k/month (negotiable based on experience).

• Fast-track progression to Chief of Staff role.