Operations Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Coordinate the mobilization of employees to client sites, which includes travel arrangements, inductions, accommodations, and client documentation.

• Address mobilization challenges and keep employee records updated on client portals to ensure compliance.

• Oversee the company training matrix, encompassing training sessions, medical assessments, and record maintenance.

• Drive initiatives for process improvements to enhance mobilization and training operations.

• Gain an understanding of the company's capabilities, capacities, and services offered.

• Adhere to HSEQ policies, procedures, and guidelines.

• Perform task risk assessments utilizing tools such as Take5 and JSA.

• Promptly report hazards, incidents, near misses, and non-conformances.

• Engage in training sessions, HSEQ consultations, and continuous improvement efforts.

• Utilize necessary PPE, maintain fitness for work, and foster a safe workplace environment.

• Interact respectfully with colleagues and clients.

• Safeguard the confidentiality and integrity of business information.

• Halt work and report potential safety hazards when identified.

• Follow the Organization's Information Security Management System (ISMS), including all relevant information security policies, procedures, standards, and guidelines.

⛳️ Requirements

• Experience in mobilizing team members within the resource sector and addressing customer needs in a dynamic environment.

• Background in managing training, which includes scheduling and recordkeeping responsibilities.

• Familiarity with client onboarding processes, compliance measures, and induction platforms.

• Proficient in Microsoft Office applications, including SharePoint, Word, and Excel.

• Ability to adapt to client requirements and various portals.

• A process-oriented mindset with a keen eye for detail.

• Excellent teamwork, communication, and relationship-building capabilities.

• Flexible and composed under pressure, with a commitment to accuracy and customer service.

• Eagerness to acquire new skills and partake in training as necessary.

• Compliance with HSEQ policies, procedures, and instructions.

• Competence in conducting task risk assessments using Take5 and JSA methodologies.

• Ability to adhere to the Organization's Information Security Management System (ISMS).

🏝️ Benefits

• Highly competitive salary – paid weekly.

• Enrollment in HMO upon commencement.

• Additional HMO dependents added each year of service.

• 20 vacation days annually.

• 7 sick days per year.

• Annual performance bonuses and incentives.

• Annual salary reviews and increases.

• Complimentary cooked rice, snacks, and hot beverages.

• Company polo shirts provided.

• A vibrant, welcoming open-plan work environment.

• Engage with prestigious clients and collaborate with highly professional and friendly colleagues.

• Option to work from home or in the office – the choice is yours.