Operations Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist the COO in managing a diverse portfolio that includes programs, network engagement, research, policy, and operations.

• Monitor commitments, deadlines, follow-ups, workstream statuses, responsible parties, and potential risks.

• Provide support for the COO’s calendar and correspondence, resolving any scheduling conflicts that arise.

• Create briefing materials, agendas, follow-up summaries, talking points, and briefing memos.

• Document, monitor, and distribute decisions and action items from meetings.

• Handle sensitive and confidential information with utmost discretion.

• Draft and manage internal and external communications on behalf of the COO.

• Maintain project and stakeholder records using Asana and other relevant systems.

• Translate priorities into actionable tasks, timelines, and designated owners.

• Track program and departmental progress, assisting in coordinating issue resolution.

• Contribute to special projects and cross-functional initiatives.

• Prepare regular status updates for the COO regarding the portfolio.

• Coordinate the COO’s interactions with partners, affiliates, and stakeholders.

• Conduct research and synthesize information on topics related to financial security, community development, and economic mobility policy.

• Monitor pertinent policy and sector developments, flagging relevant items for the COO.

• Perform additional duties as assigned.

⛳️ Requirements

• 1 to 3 years of relevant professional experience, including roles in administration, coordination, or project support.

• A bachelor’s degree or equivalent experience is mandatory.

• Proficiency in Asana or similar project management tools, with experience in tracking multiple workstreams.

• Comfortable using AI tools for drafting, summarizing, researching, and enhancing routine tasks, with the discernment to review and refine outputs.

• Exceptional writing and synthesis capabilities.

• Strong judgment in managing sensitive and confidential information.

• Excellent organizational skills and a keen eye for detail.

• Proven ability to manage multiple priorities under tight deadlines until completion.

• Strong problem-solving abilities.

• Experience in building and nurturing relationships with diverse internal and external stakeholders.

• A commitment to diversity, equity, and inclusion.

• Proficient in standard business tools and systems, including Microsoft Office, Asana, and Salesforce or similar CRM platforms.

• Prosperity Now does not offer sponsorship for work visas.

🏝️ Benefits

• 100% remote work.

• Travel and onsite presence for board meetings, organizational events, and conferences as necessary (estimated at 10%).

• An Equal Opportunity Employer dedicated to diversity, equity, and inclusion.